Shipping Office Administrator

Position: Shipping Office Administrator Position Summary The Shipping Office Administrator is responsible for providing administrative and data entry support to the Shipping Office, with a primary focus on processing Advance Shipping Notices (ASNs). This role will be responsible for manually entering shipment information into the SPS system and ensuring information is entered accurately and on time. Key Responsibilities * Enter Advance Shipping Notice (ASN) information accurately and on time into the SPS system. * Review shipment information and supporting documentation to ensure all required ASN details are complete prior to submission. * Verify data entered into SPS for accuracy, including shipment, order, product and delivery information. * Work closely with the Shipping and Warehouse teams to obtain missing or updated shipment information. * Monitor ASN submissions and assist with correcting data entry errors or discrepancies. * Maintain accurate records of completed ASNs and related shipping documentation. * Organize and maintain electronic and paper records related to shipments and ASNs. * Provide general administrative and data entry support to the Shipping Office as required. * Perform other administrative duties related to shipping operations as assigned. Qualifications * High school diploma or equivalent. * Previous administrative, data entry, shipping or warehouse office experience preferred. * Experience working with shipping documentation is an asset. * Experience using SPS, ERP, WMS or similar systems is an asset. * Basic proficiency with Microsoft Office and computer-based systems. Core Skills & Competencies * Strong attention to detail and accuracy. * Strong data entry and computer skills. * Good organizational and time management skills. * Effective communication skills. * Ability to work independently and as part of a team. * Ability to manage repetitive data entry while maintaining accuracy. * Ability to work in a fast-paced environment and meet timelines. WHY GREENSTONE MEATS * This is a genuine opportunity to contribute to building the marketing function as the demand growth engine of Greenstone Meats. * You will have direct access to the Marketing Director and real visibility into how commercial strategy is built and executed * You will work across two of the fastest-growing premium protein categories in the US: grass-fed beef and lamb * You will be part of a team that is transitioning from tactical execution to demand-led growth and your work will be central to that shift * Competitive compensation, benefits, a generous pension plan and a collaborative team environment that values initiative, curiosity, and commercial thinking For information about the company, go to www.greenstonemeats.com Greenstone Meats confirms that the position represents a current vacancy within our organization. * At Greenstone Meats, we are committed to a fair, transparent, and inclusive hiring process. As part of our recruitment process, we use artificial intelligence (AI) tools to assist with screening and evaluating applicants as a first step. These tools support our efforts to make consistent and equitable hiring decisions. * Only qualified candidates will be contacted for an interview. All applicants will be notified once the position has been filled. Please note that the pay range for this position is $23.00–$25.00 per hour, depending on experience. The hours are listed below but may change depending on business needs. Candidates must be flexible with their availability and hours of work. * Monday – Friday: 2:00 pm – 7:00 pm * Saturday: 10:00 am – 1:00 pm

The Shipping Office Administrator is responsible for accurately processing Advance Shipping Notices (ASNs) and maintaining shipping documentation. They also provide general administrative support to the shipping and warehouse teams to ensure operational efficiency.

Candidates must have a high school diploma or equivalent and basic proficiency with Microsoft Office. Previous experience in administrative, data entry, or shipping roles is preferred.

• Competitive compensation • Pension plan

• Time managementPreferred
• Attention to detailPreferred
• ERPPreferred
• Microsoft OfficePreferred
• Data entryPreferred
• Communication SkillsPreferred

Identified from the job description. Confirm important requirements above.

• Data entry
• Shipping documentation
• Attention to detail
• Time management
• Organizational skills
• Communication skills
• Microsoft Office
• SPS system
• ERP
• WMS
• Shipping Operations
• Curiosity
• Effective Communication
• Administrative Functions
• Artificial Intelligence
• Computer Literacy
• Data Entry
• Warehousing
• Marketing
• Warehouse Management Systems
• Time Management
• Advance Ship Notice
• Detail Oriented

• Logistics
• Administrative
• Manufacturing
• Food & Beverage
• Shipping Administrator
• Office Manager (General)
• Office Supervisors
• First-Line Supervisors of Office and Administrative Support Workers

Minimum education

High school

Minimum experience

0+ years

Posting language

English

Working hours

18 hours per week