NOC 13100 - Administrative officers

Job summary

Coordinate and manage daily office operations, including scheduling, supplies, and administrative documentation. Serve as a primary point of contact for internal teams and external clients while maintaining accurate filing systems and databases.

Job details

Job Summary Provide administrative support to ensure smooth office operations and efficient service delivery. Coordinate schedules, prepare reports, and maintain records while liaising with staff and external contacts. Number of Positions 6 Main Duties Coordinate and manage daily office operations including scheduling, supplies, and general administrative tasks. Prepare, format, and distribute correspondence, reports, presentations, and other documentation. Maintain and update filing systems, electronic databases, and records to ensure accuracy and accessibility. Process invoices, expense reports, purchase orders, and basic financial documentation in collaboration with finance staff. Serve as a primary point of contact for internal teams and external clients, responding to inquiries and directing requests. Monitor office procedures, identify opportunities for process improvements, and implement administrative best practices. Requirements Post-secondary diploma or certificate in office administration, business administration, or a related field, or equivalent experience. Minimum 1–3 years of progressive administrative experience supporting teams, managers, or office operations. Proven proficiency with office software such as Microsoft Office suite or Google Workspace. Strong organizational skills with the ability to prioritize tasks and meet competing deadlines. Excellent written and verbal communication skills for internal and external correspondence. Ability to handle confidential information with discretion and maintain accurate records. Required Skills Written and verbal communication Time management and prioritization Attention to detail and accuracy Proficiency with Microsoft Office (Word, Excel, Outlook) or Google Workspace Customer service and interpersonal skills Problem-solving and initiative Benefits Benefits include competitive wages, supportive work environment, opportunities for growth, training support, and other employer-specific benefits depending on the position and location. Follow Us for More Job Updates Do follow us on our social media platforms for more job updates. Facebook | LinkedIn | Instagram About GTR Worldwide We are a Canadian immigration, recruitment, and settlement company based in Canada, with multiple branches across the globe. We support clients who have decided to relocate to the land of opportunities by offering services related to employment, education, immigration, recruitment, and settlement. At GTR Worldwide, we aim to provide professional Canada visa consultancy and recruitment support to help newcomers feel informed, prepared, and confident. We assist a wide range of clients and agents from around the world and work to build their strengths and confidence so they can pursue opportunities in Canada. Disclaimer The job postings published by GTR Worldwide on this website are for future openings. Postings may be based on occupations and jobs that are expected to be in demand in Canada. Due to the high volume of applications received, this website cannot guarantee that any position is still open or that employment will be offered to every applicant. GTR Worldwide is not responsible for wages, working conditions, workplace safety, or any other aspects of employment. Every candidate is responsible for conducting their own research about the organization and making informed decisions before accepting any position or offer. For your own safety and security, please do not share your banking information on this website. We do not post jobs that appear to discriminate against applicants on any protected basis. If you have any concerns, feel free to contact us by calling our toll-free number 1-855-477-9797 or by email at [email protected].

What you’ll do

Coordinate and manage daily office operations, including scheduling, supplies, and administrative documentation. Serve as a primary point of contact for internal teams and external clients while maintaining accurate filing systems and databases.

Requirements

Requires a post-secondary diploma or certificate in office or business administration, or equivalent experience. Candidates must have 1–3 years of progressive administrative experience and proficiency in Microsoft Office or Google Workspace.

Benefits

• Competitive wages • Supportive work environment • Opportunities for growth • Training support

Listed skills

• Time management · Preferred
• Customer service · Preferred
• Problem solving · Preferred
• Google Workspace · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Microsoft Office · Preferred
• Microsoft Word · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Written and verbal communication
• Time management
• Prioritization
• Attention to detail
• Accuracy
• Microsoft Office
• Word
• Excel
• Outlook
• Google Workspace
• Customer service
• Interpersonal skills
• Problem-solving
• Initiative
• Report Writing
• Administrative Support
• Office Administration
• Organizational Skills
• Expense Reports
• Administrative Functions
• Microsoft Word
• Microsoft Excel
• Research
• Business Administration
• Customer Service
• Finance
• Settlement
• Interpersonal Communications
• Invoicing
• Problem Solving
• Microsoft Outlook
• Office Procedures
• Operations
• Presentations
• Social Media
• Time Management
• Verbal Communication Skills
• Scheduling
• Process Improvement
• Filing
• Workplace Safety
• Detail Oriented

Job areas

• Administrative
• Management & Leadership
• Customer Service & Support
• NOC Administrator
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive