Haisla Community School Administrator

Job summary

The administrator provides comprehensive operational and administrative support to the school principal, including managing daily office functions and coordinating school programs. They are responsible for maintaining accurate records, tracking budgets, and acting as a liaison between the school and community stakeholders.

Job details

Position Title: Haisla Community School Administrator Position Type: Full-Time Reports to: Haisla Community School Principal/Manager Job Overview Reporting to the Haisla Community School Principal/Manager, the Coordinator is responsible for providing administrative and operational support to ensure the smooth functioning of school programs and services. The Coordinator supports the Principal/Manager by taking on complex administrative responsibilities that require coordination, reporting and independent follow-through. This position is critical to allowing school leadership to focus on strategic, educational and managerial responsibilities. Organizational Status The Haisla Nation is the band government of the Haisla people. Our mission is to build a powerful, prosperous and proud community, healthy in mind, body and spirit. We believe in building a strong and thriving community, with healthy and happy members and a sustained and prosperous environment. We are about 1962+ people, with approximately 532+ living in Haisla (Kitamaat Village). We have lived off the land and waters of our traditional territory for thousands of years, and it remains the focus of all we do. Duties & Responsibilities * Oversee daily office functions, such as handling correspondence, coordinating meetings, and maintaining organized files. * Provide comprehensive administrative support to the Haisla Community School principal/manager, including travel arrangements and managing calendars. * Prepare, review, and distribute various documents, including reports, memos, and meeting minutes. * Manage incoming and outgoing mail communications. * Ensure confidentiality and security of sensitive information. * Maintain up to date and accurate records, including filing systems, databases and archives. * Assist with budget tracking, including processing invoices, expense claims, and purchase orders. * Assist in the coordination of Haisla Community School programs and events. * Act as a liaison between the Haisla Community School and other stakeholders, including community members, government agencies, and external partners. * Other related duties as required. Skills & Qualifications * High school diploma or equivalent. * Business Administration Certificate or equivalent. * 1 to 3 years of experience in an administrative role. Experience in Administrative position preferred. * Experience working for a band government or Indigenous organization an asset. * Strong analytical and problem-solving abilities, with a focus on data-driven decision-making. * Proficiency in Microsoft Office (Excel, Word, PowerPoint) and various databases, search engines and Outlook/email. * Strong organizational and time management skills with an attention to detail and accuracy in data entry and record-keeping. * Strong interpersonal, communication, and presentation skills with the ability to professionally connect with and influence a diverse group of individuals. * Excellent interpersonal and communication skills, both verbal and written. * Ability to meet intensive and changing deadlines. * Ability to work independently and as a team. * Valid BC driver’s license and own vehicle is an asset. * Satisfactory completion of criminal records check (with vulnerable sector screening). Position Type: Full-time Number of Openings: 1 Salary Range: $33.70/ per hour Job Type: Union Position "BC General Employees’ Union (BCGEU)" Closing Date: Will remain open until the position is filled While we sincerely appreciate all applications, only those candidates selected for an interview will be contacted.

What you’ll do

The administrator provides comprehensive operational and administrative support to the school principal, including managing daily office functions and coordinating school programs. They are responsible for maintaining accurate records, tracking budgets, and acting as a liaison between the school and community stakeholders.

Requirements

Candidates must possess a high school diploma and a Business Administration Certificate, along with 1 to 3 years of administrative experience. Proficiency in Microsoft Office and the ability to pass a criminal records check with vulnerable sector screening are required.

Listed skills

• Time management · Preferred
• Problem solving · Preferred
• Administrative Support · Preferred
• interpersonal skills · Preferred
• Attention to detail · Preferred
• record keeping · Preferred
• Communication · Preferred
• Reporting · Preferred
• Microsoft Office · Preferred
• Data entry · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Office management
• Data entry
• Record keeping
• Budget tracking
• Microsoft Office
• Communication
• Problem-solving
• Time management
• Organizational skills
• Interpersonal skills
• Reporting
• Stakeholder liaison
• Confidentiality
• Attention to detail
• Presentations
• Invoicing
• Coordinating
• Problem Solving
• Influencing Skills
• Influencing Without Authority
• Microsoft PowerPoint
• Microsoft Excel
• Detail Oriented
• Business Administration
• Microsoft Outlook
• Data-Driven Decision Making
• Interpersonal Communications
• Time Management
• Administrative Support
• Data Entry
• Valid Driver's License
• Record Keeping
• Travel Arrangements
• Filing
• Memos
• Follow Through
• Educational Leadership
• Taking Meeting Minutes
• Text Retrieval Systems

Job areas

• Administrative
• Education
• Government & Public Sector
• Social Services
• School Administrator
• Elementary and Secondary School Administrator (General)
• Education Managers
• Education Administrators, Kindergarten through Secondary