Manager, Facilities

Job summary

The Manager of Facilities is responsible for the maintenance and repair of buildings, properties, and grounds while supervising janitorial and maintenance staff. They also manage service contracts, oversee financial resources, and provide advisory services to leadership regarding facility operations.

Job details

Position Title: Manager, Facilities Position Type: Full-Time Reports to: Director of Capital Projects & Asset Management Job Overview Reporting to the Director of Capital Projects & Asset Management, the Manager of Facilities is responsible for the maintenance and repair of Haisla Nation's buildings, properties and grounds. Additionally, the Manager of Facilities is responsible for the supervision of the janitors’ team, janitor contractors and cleaning services. Organizational Status The Haisla Nation is the band government of the Haisla people. Our mission is to build a powerful, prosperous and proud community, healthy in mind, body and spirit. We believe in building a strong and thriving community, with healthy and happy members and a sustained and prosperous environment. We are about 1962+ people, with approximately 532 living in Haisla (Kitamaat Village). We have lived off the land and waters of our traditional territory for thousands of years, and it remains the focus of all we do. Duties & Responsibilities * Ensure confidentiality and security of sensitive information. * Manage employees in a manner consistent with Haisla Nation values, policies and procedures, including selection, work scheduling, training and performance evaluation. * Track parts inventory and place orders. * Perform staff reviews and monitor performance and provide appropriate professional feedback (both formally and informally) to employees and shall be responsible for establishing formal professional assessments and evaluation of the department’s workforce. * Mentor staff and provide training and professional development opportunities to enhance performance levels, increase knowledge, and improve the effectiveness of staff. * Coordinate facilities repair and monitor system performance. * Coordinate pest control services. * Supervise Maintenance staff and maintenance contractors. * Supervise cleaning staff and cleaning contractors. * Review and approve timesheets and purchase orders related to the department. * Communicate, inform and when required train other staff on policy and procedures related to maintenance. * Conduct facilities inspections, data collection, and condition of Haisla Nation buildings. * Present recommendations/reports to senior management and Council. Attend and participate in meetings of Council as required by the Director and represents the Haisla Nation Department at various external committees and public engagement events. * Communicates workplace safety precautions to employees. * Forecasts, allocates, and supervises the financial and physical resources of the facility management. * Provide advisory services to the leadership team and other staff/stakeholders as required in maintenance and cleaning services. * Provide technical training and support on maintenance and cleaning and related tools. * Gather, create, compile and maintain cleaning inventories. * Identify gaps, opportunities and risks associated with maintenance and cleaning services. * Manages and reviews service contracts. * Liaise with tradespeople to install, maintain & repair systems including HVAC, electrical, plumbing, etc. and approve such work upon completion. * Support and apply for facility-related grant applications. * Shall be responsible for fostering (and encouraging) a positive working relationship among staff. * Responsible for overseeing (or assigning) supervision of daily activities of all department staff, and for ensuring that work is carried out in an efficient and effective manner. * Assist in the review, development and implementation of maintenance & cleaning policies and procedures. * Coordinates with management staff and other departments to identify, develop, and implement service level goals and performance measures. * Other responsibilities: As assigned. Skills & Qualifications * Post-secondary education in Facilities Management, Power Engineering or related Trades education and training is strongly preferred or a combination of education and 5+ years demonstrated maintenance experience. * Proven experience of building systems, boiler and cooling tower, including HVAC, electrical, plumbing, and carpentry. * Relationship-Building Skills: High-level ability to foster effective and collaborative relationships. * Attention to Detail: Thorough and meticulous in reviewing and analyzing data to ensure accuracy. * Organizational Skills: Ability to manage multiple tasks, schedules, and responsibilities efficiently. * Experience working for a band, government, or Indigenous organization is an asset. * Strong analytical and problem-solving abilities, with a focus on data-driven decision-making. * Proficiency in Microsoft Office (Excel, Word, PowerPoint) and various databases, search engines and Outlook/email. * Strong organizational and time management skills with attention to detail and accuracy in data entry and record-keeping. * Strong interpersonal, communication, and presentation skills with the ability to professionally connect with and influence a diverse group of individuals. * Lead by example, developing and nurturing a work environment that is inclusive, respectful, with a focus on staff development. * Excellent interpersonal and communication skills, both verbal and written. * Ability to meet intensive and changing deadlines. * Ability to work independently and as a team. * Valid BC driver's license and own vehicle is an asset. * Satisfactory completion of criminal records check (with vulnerable sector screening if relevant). Why Join Us? We are proud to offer a supportive and inclusive work environment where your contributions make a meaningful impact. In addition to a competitive salary, we offer a comprehensive benefits package, including: * Extended health and dental coverage * Pension matching up to 5.5% * 10 days of standard vacation * 5 days of paid self-care days * 10 days of paid sick leave * 10 paid days during the Christmas office closure * 5 days of other leave for personal matters (e.g., medical appointments or household emergencies) * Professional development and training opportunities * Employee assistance program (EAP) * Cultural leave and wellness initiatives Salary Range: $73,000.00 - $85,000.00 annually Position Type: Full-time Closing Date: Will remain open until the position is filled. While we sincerely appreciate all applications, only those candidates selected for an interview will be contacted.

What you’ll do

The Manager of Facilities is responsible for the maintenance and repair of buildings, properties, and grounds while supervising janitorial and maintenance staff. They also manage service contracts, oversee financial resources, and provide advisory services to leadership regarding facility operations.

Requirements

Candidates should have post-secondary education in Facilities Management or a related trade, combined with at least 5 years of maintenance experience. Proficiency in building systems such as HVAC, electrical, and plumbing is required, along with strong organizational and leadership skills.

Benefits

• Extended health and dental coverage • Pension matching up to 5.5% • 10 days of standard vacation • 5 days of paid self-care days • 10 days of paid sick leave • 10 paid days during the Christmas office closure • 5 days of other leave for personal matters • Professional development and training opportunities • Employee assistance program • Cultural leave and wellness initiatives

Listed skills

• Time management · Preferred
• Facilities Management · Preferred
• Problem solving · Preferred
• Budgeting · Preferred
• Leadership · Preferred
• Safety Compliance · Preferred
• Data analysis · Preferred
• Communication · Preferred
• Microsoft Office · Preferred
• Project management · Preferred
• Inventory management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Facilities management
• Staff supervision
• Building maintenance
• HVAC systems
• Budgeting
• Contract management
• Project management
• Inventory management
• Safety compliance
• Problem-solving
• Communication
• Leadership
• Data analysis
• Microsoft Office
• Time management
• Mentoring
• Grant Applications
• Cooling Towers
• Influencing Skills
• Workplace Inclusivity
• Influencing Without Authority
• Record Keeping
• Organizational Skills
• Valid Driver's License
• Text Retrieval Systems
• Data-Driven Decision Making
• Microsoft Excel
• HVAC
• Data Analysis
• Asset Management
• Boilers
• Management
• Carpentry
• Maid Services
• Confidentiality
• Training And Development
• Data Entry
• Employee Assistance Programs
• Facility Management
• Forecasting
• Plumbing
• Interpersonal Communications
• Inventory Control Systems
• Problem Solving
• Microsoft Outlook
• Performance Review
• Pest Control
• Power Engineering
• Microsoft PowerPoint
• Presentations

Job areas

• Management & Leadership
• Trades
• Government & Public Sector
• Construction
• Administrative
• Facilities Manager
• Business Services and Administration Managers Not Elsewhere Classified
• Facilities Managers