Office Services Assistant

Job summary

The role involves managing mail, courier packages, and office supply inventory while supporting various departments with document production and corporate searches. Additionally, the assistant maintains shared office spaces and provides backup reception coverage to ensure smooth day-to-day operations.

Job details

Harris & Company LLP (Harris) is Western Canada’s largest workplace law and advocacy firm. We are dedicated to providing unparalleled client service, maintaining a deep understanding of our clients’ businesses and building ongoing client relationships. We are currently recruiting for a full-time Office Services Assistant to join our team. The successful candidate will report to the Office Services Manager. Responsibilities: Handle incoming and outgoing mail, prepare courier packages, and distribute deliveries throughout the office. Support practice groups, legal professionals, and administrative teams (including Marketing, Accounting, and HR) with document production tasks. Conduct and complete corporate searches. Monitor and maintain office supply inventory, coordinating with vendors as required. Maintain shared spaces by tidying boardrooms and common areas, and set up rooms for meetings. Assist with office moves, furniture adjustments, and general maintenance requests. Provide back-up coverage for reception as needed. Complete office errands and other tasks to support day-to-day operations. Qualifications: Minimum of 1 year of office experience is an asset. Proficiency in Microsoft Word, Excel, and Outlook. Strong customer service and interpersonal skills. Ability to work independently as well as collaboratively within a team. Capacity to lift up to 20 lbs. as required. Excellent attention to detail with strong grammar, spelling, and proofreading abilities. Proven ability to manage multiple priorities and meet deadlines in a fast-paced environment. What We Offer Comprehensive health benefits for you and your family (medical, dental, vision, prescriptions, paramedical, life insurance). RRSP matching program. Health, Wellness and Transportation Spending Account for your unique needs. Long service bonuses and generous paid time off (including 5 personal days). Firm socials, team-building events, and employee appreciation activities. Professional development resources and growth opportunities. Employee referral bonuses. Community involvement through firm initiatives. Diversity and Inclusion At Harris & Company, we value the strength that comes from diverse perspectives, backgrounds, and experiences. We are committed to fostering an inclusive workplace where everyone is respected, supported, and able to contribute fully. Diversity and inclusion are central to who we are and how we work together. Accessibility and Accommodation We are dedicated to ensuring that our workplace is welcoming and accessible to all, including individuals with disabilities. Accommodations are available on request for candidates participating in any stage of the recruitment and selection process. Background and Reference Checks Offers of employment may be subject to background screening, which can include criminal record checks, credit checks, and verification of employment history and education. Compensation The expected salary range for this position is $45,000 – $55,000 annually. The final offer will take into account the candidate’s skills, experience, and job-related knowledge, as well as internal and market equity. Your Application We thank all applicants for their interest in Harris & Company. Only those whose experience and qualifications closely align with the requirements of the position will be contacted.

What you’ll do

The role involves managing mail, courier packages, and office supply inventory while supporting various departments with document production and corporate searches. Additionally, the assistant maintains shared office spaces and provides backup reception coverage to ensure smooth day-to-day operations.

Requirements

Candidates should have at least one year of office experience and proficiency in Microsoft Office Suite. Strong interpersonal skills, attention to detail, and the ability to lift up to 20 lbs are required.

Benefits

• Medical insurance • Dental insurance • Vision insurance • Prescription drug coverage • Paramedical coverage • Life insurance • RRSP matching program • Health spending account • Wellness spending account • Transportation spending account • Long service bonuses • Paid time off • Personal days • Firm socials • Team-building events • Employee appreciation activities • Professional development resources • Employee referral bonuses

Listed skills

• Customer service · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Customer Service
• Interpersonal Skills
• Document Production
• Inventory Management
• Proofreading
• Time Management
• Attention To Detail

Job areas

• Administrative
• Legal
• Customer Service & Support