Accounts Receivable Specialist

Job summary

The Accounts Receivable Specialist is responsible for the accurate and timely collection of payments, including creating invoices, processing credits, and managing customer accounts. They also perform daily banking tasks, reconciliations, and ensure compliance with SOPs while supporting various finance functions.

Job details

Hartmann Canada Inc, in Brantford, Ontario is a division of Hartmann North America. We are the world leader of moulded fibre egg cartons. The demand for moulded fibre and environmentally sustainable products is rapidly increasing. Hartmann has committed and invested in this area to meet the growing demand of our products. This position is responsible for the accurate and on time collection of payments for the Company. The Accounts Receivable Specialist create invoices, send bills to customers, process credits and payments using a variety of payment methods. Ensure SOPs and detailed work instructions are accurate and current. Key Responsibilities: * Daily Banking- pull statements, apply cash receipts, generate journal entries, upload ACH, complete wires * Ensure nightly functionality of automated invoicing * Manage Customer accounts and master data, including sales pricing and rebates * Issuance of rebates to customers * Manage Accounts Receivable insurance for customers * Setup or update customers and price lists as needed * Provide front-line customer service by answering inquiries, making payment arrangements, and protecting company’s interests * Process as required manual invoicing to customers, issue credits, intercompany charge backs, artwork charges, invoicing for part transfers between divisions * Run Intercompany invoicing within North America * Review customer orders and release in they system as required * Credit Issuance and update of QA spreadsheet * Intercompany payments within North American divisions as needed to pay down invoices for funding * Cash payables cheques in ERP system * Track daily cash flow, coordinate cash payment requirements with AP and incoming receipts with AR to ensure cash flow requirements are met within banking arrangements * AR reporting * Perform Reconciliations of Accounts receivable, Banks and other assigned accounts * Calculate and submit all applicable commodity taxes, including applicable reconciliations and reporting (HST) * Support and back up other finance functions as required * Other duties as assigned by Manager Other Functions * Pull customer and vendor data for sanctions – review * Perform semi-annual reviews of customer credit limits, credit limit policy and exceptions * Assist with ad-hoc requests for information from various parties * Assist in audits by pulling supporting documentation for government, interim and year end audits * Create or update SOP’s on as needed basis to reflect current processes and policies * Identify ways to automate and improve functions * Participate in system improvements, quarterly test cases and system implementations * Collaboration with European counter parts to align processes * Calculate and submit all applicable commodity taxes, including applicable reconciliations and reporting * Prepare ad-hoc reports as required Continuous Improvement * Quick learner and willingness to automate and improve processes * Demonstrated ability to work independently and as part of a team * Demonstrated strength in communication (verbal and written), interpersonal, organizational and time management skills * Enthusiastic and motivated to work in a high-paced, changing environment Personal Traits: Analytical Thinking Interactive Communication Time Management/Priority Setting Business Perspective Attention to Detail/Accuracy Adaptability Minimum Qualifications: * Accounting Diploma or above in Finance, Business Finance, Accounting, related experience will be considered * Minimum of 10+ years working experience in Accounts Receivable with experience in Manufacturing a must * Experience with Infor M3 (ERP) or other large ERP, SAP, Oracle would be an asset * Strong mechanical and decision-making skills Previous Experience Required * 5-10 years of related work experience, preferably within the manufacturing industry * Strong ERP systems understanding * Knowledge of Canadian GAAP and some familiarity with US and International GAAP What we offer We offer attractive working conditions and benefits to our employees and their families: * Competitive salary * Annual Variable Compensation * Safety Shoe Allowance * Professional Career Development opportunity * Education Reimbursement & Training Opportunities * Group Health insurance benefits * Group Retirement pension plan * Employee and Family Assistance Program Why Join Us? At Hartmann Packaging, we genuinely value our employees and are dedicated to supporting their well-being and professional growth. We offer a well-rounded benefits package that includes: • Prescription Drug Coverage • Extended Health Benefits • Dental Care • Vision Care • Accidental Death & Dismemberment (AD&D) Insurance We also provide additional perks designed to enhance your work-life balance and support your personal development: • Supportive Work-Life Balance • A ‘Random/Float Day’ Off • Fun, Employee-Led Social Events • Recognition Through Employee Awards • Weekly Pay Schedule for Hourly Employees • Allowance for Safety Boots and Prescription Glasses ...And so much more! At Hartmann Packaging, we are committed to protecting your personal information during the recruitment process. By applying, you consent to the collection and use of your personal data—such as your name, contact details, resume, and other application materials—for the purpose of evaluating your qualifications and communicating with you throughout the hiring process. Your information will only be shared with internal team members involved in recruitment and will not be sold or shared with third parties. We take reasonable steps to safeguard your data and may retain it for future opportunities unless you request otherwise. For any questions or to access, correct, or delete your information, please contact our HR department. In compliance with Ontario’s Bill 190, we confirm that this posting represents a current, existing vacancy within our organization. Hartmann Packaging is an equal opportunity employer. We are committed to meeting the needs of applicants with disabilities in accordance with the Accessibility for Ontarians with Disabilities Act (AODA), 2005. If you require accommodation at any stage of the hiring process, please contact our Human Resources team.

What you’ll do

The Accounts Receivable Specialist is responsible for the accurate and timely collection of payments, including creating invoices, processing credits, and managing customer accounts. They also perform daily banking tasks, reconciliations, and ensure compliance with SOPs while supporting various finance functions.

Requirements

Candidates must hold an Accounting Diploma or higher and possess at least 10 years of experience in Accounts Receivable, preferably within the manufacturing industry. Proficiency in ERP systems and knowledge of Canadian GAAP are required.

Benefits

• Competitive salary
• Annual variable compensation
• Safety shoe allowance
• Professional career development opportunity
• Education reimbursement
• Training opportunities
• Group health insurance benefits
• Group retirement pension plan
• Employee and family assistance program
• Prescription drug coverage
• Extended health benefits
• Dental care
• Vision care
• Accidental death and dismemberment insurance
• Supportive work-life balance
• Float day off
• Employee-led social events
• Employee awards
• Prescription glasses allowance

Listed skills

• Accounts receivable · Preferred
• invoicing · Preferred
• Customer service · Preferred
• ERP systems · Preferred
• Financial Reporting · Preferred
• data management · Preferred
• Communication · Preferred
• Time management · Preferred
• Attention to detail · Preferred
• adaptability · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounts receivable
• Invoicing
• Cash receipts
• Journal entries
• Reconciliations
• Commodity tax calculation
• Customer service
• ERP systems
• Financial reporting
• Data management
• Analytical thinking
• Communication
• Time management
• Attention to detail
• Adaptability
• Manufacturing accounting
• Ad Hoc Reporting
• Infor Software
• ERP Systems Knowledge
• Cash Receipts
• Analytical Thinking
• Quick Learning
• Accounts Payable
• Accounts Receivable
• Accounting
• Automated Clearing House
• Auditing
• Automation
• Corporate Finance
• Spreadsheets
• Decision Making
• Customer Service
• Continuous Improvement Process
• Enterprise Resource Planning
• Finance
• Optometry
• Sales
• Packaging And Labeling
• Generally Accepted Accounting Principles
• Leadership
• Health Insurance
• Interactive Communications
• Medical Prescription
• Safety Assurance
• SAP Applications
• Time Management
• Process Improvement
• Customer Inquiries
• System Implementation
• Create Invoices

Job areas

• Finance & Accounting
• Manufacturing
• Administrative
• Customer Service & Support
• Accounts Receivable Specialist
• Accounts Payable / Receivable Clerk
• Accounting Associate Professionals
• Bookkeeping, Accounting, and Auditing Clerks

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