Mortgage Operations Specialist (Fulfillment Officer)

Toronto, ON
On-site
Posted Aug 27, 2026
1 position

Opens an external site

Employment type: Full-time
Experience level: Mid-level · 2+ years
Minimum education: Professional degree
Posting language: English
Working hours: 40 hours per week

Job summary

The Mortgage Operations Specialist supports originations by processing mortgage documents and ensuring accurate data input. They collaborate with internal and external stakeholders to manage deal pipelines and ensure compliance with risk and AML policies.

Job details

About Haventree Bank Haventree Bank is a Schedule I Canadian bank dedicated to advancing financial security and upward mobility for Canadians underserved by traditional financial services. Through our broker-distributed alternative mortgage and GIC solutions, as well as our growing digital banking platform, we provide straightforward products that support long-term financial well-being and meaningful growth. As a CDIC-insured, federally regulated bank, we offer the trust and stability of a traditional financial institution while embracing the innovation and customer-first mindset of a modern digital bank. If you're looking for a place where your work has a direct impact, your ideas are valued, and innovation is encouraged, Haventree Bank is the place for you. Position Summary: Reporting to the Manager, Mortgage Operations, the Mortgage Operations Specialist is responsible for supporting Originations by providing customer service for processing documents, ensuring accurate data input, collaborating with internal/external stakeholders and prioritizing efficiencies. This role demands attention to detail, strong communication skills, and a customer-centric problem-solving approach to ensure a smooth mortgage fulfillment process. Major Duties & Responsibilities: • Communicates effectively both verbally and written to internal and external stakeholders (including appraisers, employers, and mortgage brokers) when documents are incomplete, or additional information is required, to ensure timely accurate results. • Maintains and utilizes salesforce dashboards to track and manage deals in pipeline, be responsible for meeting document review timelines (SLAs.) • Handles and maintains condition management. • Updates the CRR/AML Score Card on a regular, timely basis. • Adheres to all Bank, business area and AML/ATF policies and procedures. • Reviews and approves supporting documents according to HTB’s risk appetite and policies. • Ensures that Quality Assurance requirements, Compliance and Risk review queries are dealt with in a timely and accurate manner. • Conducts income document analysis and calculations to ensure the applicant’s income can be confirmed, including submitting income to Equifax for review. • Conducts appraisal report analysis to validate property valuation and compliance with internal policies and external regulations. • Maintains operational excellence, using all available resources, escalating, when necessary, to maximize efficiencies and provide quick turnaround times. Qualifications & Experience: Degrees, Diplomas & Certifications: • A college diploma or equivalent is required. Years and Range of Experience Required to Perform the Job: • The position requires at least 2 years experience in a Mortgage Administration, Operations, or a similar financial services role. • Values learning and are looking to expand your knowledge and skills. • Strong professional communication skills, both written and verbal (over the phone.) • Organized, detail oriented and able to manage your time appropriately. • French & English bilingualism preferred While we thank everyone for their interest in Haventree Bank, please note that only candidates selected for an interview will be contacted. Haventree Bank is committed to providing accommodation when needed. If you require an accommodation, we will work with you to meet your needs. 1. As a job candidate, our recruitment process includes collecting personal information. Please click the link here to review our Privacy Policy. Privacy Statement | Haventree Bank [https://www.haventreebank.com/en/privacy-statement/] 2. Stay in touch with us, if this position is not the right one for you – please click on this link for other roles at Careers | Haventree Bank [https://www.haventreebank.com/en/careers/] or follow us on LinkedIn at www.linkedin.com/company/haventree-bank/ [https://can232.dayforcehcm.com/CandidatePortal/en-US/haventreebank/Posting/View/www.linkedin.com/company/haventree-bank/] 3. Haventree Bank embraces equal opportunity, diversity, and inclusion. Please let us know if you require any accommodations during the recruitment and selection process by contacting accessibility@haventreebank.com

What you’ll do

Requirements

Candidates must have at least two years of experience in mortgage administration or a similar financial services role. A college diploma or equivalent is required, along with strong communication and organizational skills.