Executive Assistant

Job summary

Provide comprehensive administrative support to senior leadership, including managing complex calendars, coordinating meetings and travel, and preparing correspondence and meeting materials. Liaise with stakeholders, manage competing executive priorities, maintain records, and support organizational initiatives and events.

Job details

Your New Company Our client is a well-established professional services organization based in Toronto with a strong reputation, long-tenured workforce, and collaborative culture. They are seeking a highly experienced Executive Assistant to provide senior-level administrative support to leadership. This position is primarily onsite at the client's Toronto office, with some flexibility to work from home. What You'll Do Provide comprehensive administrative support to senior leadership. Manage complex calendars, scheduling, and meeting coordination. Coordinate executive meetings, presentations, and special projects. Handle confidential correspondence, reports, and sensitive documentation. Prepare and distribute meeting materials, agendas, and follow-up items. Coordinate travel arrangements and expense reporting as required. Liaise with internal and external stakeholders on behalf of leadership. Prioritize and manage multiple requests from various executives and business leaders. Support organizational initiatives and administrative projects. Act as a trusted partner to leadership by anticipating needs and ensuring priorities are effectively managed. Maintain accurate records, files, and documentation. Assist with event coordination and executive team activities as required. What You'll Bring 15+ years of Executive Assistant experience supporting senior leadership. Experience supporting multiple executives simultaneously. Proven ability to manage competing priorities in a fast-paced environment. Experience handling highly confidential and sensitive information with discretion. Strong organizational skills and exceptional attention to detail. Excellent written and verbal communication skills. A proactive, professional, and service-oriented approach. Ability to work independently and hit the ground running. Advanced Microsoft Office skills, including Outlook, Word, PowerPoint, and Excel. Experience within a professional services environment is strongly preferred. Experience supporting executive teams within a mid-sized or large organization is highly desirable. Previous experience mentoring or overseeing administrative staff is considered an asset. What You'll Get In Return Competitive compensation package up to $100,000 annually, with flexibility based on experience. Opportunity to support senior leadership within a respected organization. Collaborative and professional work environment. What You Need To Do Next If you're interested in this opportunity, click Apply Now to submit your resume, or contact us directly for more information.

What you’ll do

Provide comprehensive administrative support to senior leadership, including managing complex calendars, coordinating meetings and travel, and preparing correspondence and meeting materials. Liaise with stakeholders, manage competing executive priorities, maintain records, and support organizational initiatives and events.

Requirements

Requires 15+ years of experience supporting senior leadership, including simultaneous support for multiple executives, and the ability to manage competing priorities and sensitive information with discretion. Candidates should have strong organizational, communication, and Microsoft Office skills; professional services experience is preferred, while experience mentoring administrative staff is an asset.

Benefits

• Competitive Compensation
• Collaborative Work Environment
• Professional Work Environment
• Opportunity To Support Senior Leadership

Listed skills

• scheduling · Preferred
• written communication · Preferred
• Organization · Preferred
• Attention to detail · Preferred
• Prioritization · Preferred
• Microsoft Outlook · Preferred
• Microsoft Word · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Executive Administrative Support
• Calendar Management
• Scheduling
• Meeting Coordination
• Travel Coordination
• Expense Reporting
• Confidential Information Handling
• Written Communication
• Verbal Communication
• Organization
• Attention To Detail
• Prioritization
• Stakeholder Relations
• Microsoft Outlook
• Microsoft Word
• Microsoft PowerPoint

Job areas

• Administrative
• Management & Leadership

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