Payroll Administrator

Job summary

Administer the time and attendance system, maintain employee and timekeeping records, validate entries, and investigate discrepancies involving hours, overtime, allowances, and attendance. Support hourly and salaried payroll processing, reporting, employment documentation, compliance, and improvements to timekeeping accuracy and processes.

Job details

Time and Attendance Specialist | Remote | Permanent Hire | $25.00 - $33.00 per Hour Details Pay Rate: $25.00 - $33.00 per hour Schedule: Monday to Friday Location: Remote Work Arrangement: Fully Remote About the Opportunity Our client is seeking a detail-oriented Time and Attendance Specialist to support payroll operations and workforce administration within a dynamic, multi-site environment. This role is responsible for ensuring the accuracy and integrity of employee timekeeping, attendance, and absenteeism data while providing critical support to payroll processing and reporting functions. The Opportunity We are seeking a Time and Attendance Specialist to join the organization on a permanent basis. Reporting to the Payroll Manager, this role works closely with Payroll, Operations, and internal stakeholders to ensure all timekeeping and attendance information is accurate, complete, and processed efficiently. This is an excellent opportunity for a payroll professional with strong analytical skills, experience working with workforce management systems, and a passion for ensuring payroll accuracy and compliance. Key Responsibilities Collaborate closely with Payroll and internal departments to support accurate timekeeping and payroll processes Maintain and administer the organization's time and attendance system, including security settings, system configuration, and user management Maintain employee records within the workforce management platform, including job assignments and team structures Generate, modify, and organize time and attendance reports to support payroll and operational requirements Review and validate time entries, including employee punch transactions and manually entered records Enter, update, and authorize employee time records as required Identify, investigate, and resolve discrepancies relating to hours worked, overtime, allowances, and attendance records Review and manage system notifications and approval workflows Assist with the preparation and processing of hourly and salaried payrolls Perform data retrieval, reporting, research, and analysis to support payroll and business requirements Prepare and maintain employment-related documentation, including Records of Employment (ROEs), employment earnings requests, and government forms Maintain confidentiality and ensure compliance with payroll policies and employment legislation Support continuous improvements in timekeeping processes, reporting, and data accuracy What You Bring Minimum 2 years of payroll, time and attendance, or workforce administration experience Post-secondary education in Business Administration, Accounting, Payroll, or a related field Certified Payroll Practitioner (CPP/PCP) designation considered an asset Experience working with time and attendance systems, workforce management platforms, or payroll software Strong knowledge of payroll processes, employment standards, and provincial labour legislation Advanced computer skills with Microsoft Office applications, particularly Excel Strong analytical abilities with exceptional attention to detail and accuracy Excellent organizational, prioritization, and time management skills Ability to manage confidential and sensitive employee information with professionalism and discretion Strong communication and interpersonal skills with the ability to collaborate across departments Demonstrated problem-solving skills and ability to identify process improvements French language skills are considered an asset Strong work ethic and ability to work independently in a remote environment What You Need to Do Now If you meet the requirements and are interested in this opportunity, please apply directly. Thank you for your interest. Only candidates selected for an interview will be contacted. This posting represents an existing vacancy within the organization. AI tools may be used as part of the screening process.

What you’ll do

Administer the time and attendance system, maintain employee and timekeeping records, validate entries, and investigate discrepancies involving hours, overtime, allowances, and attendance. Support hourly and salaried payroll processing, reporting, employment documentation, compliance, and improvements to timekeeping accuracy and processes.

Requirements

Requires at least two years of payroll, time and attendance, or workforce administration experience, along with post-secondary education in business administration, accounting, payroll, or a related field. Candidates should have experience with workforce management or payroll systems, strong payroll and labour legislation knowledge, advanced Microsoft Office and Excel skills, and excellent analytical, organizational, communication, and confidentiality skills; a CPP/PCP designation is an asset.

Listed skills

• Microsoft Excel · Preferred
• Microsoft Office · Preferred
• Data analysis · Preferred
• Problem solving · Preferred
• Process Improvement · Preferred
• Communication · Preferred
• Attention to detail · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Payroll Processing
• Time and Attendance Administration
• Workforce Management Systems
• Payroll Software
• Microsoft Excel
• Microsoft Office
• Payroll Reporting
• Time Record Validation
• Data Analysis
• Employment Standards Compliance
• Provincial Labour Legislation
• Problem-Solving
• Confidential Information Management
• Process Improvement
• Communication
• Attention to Detail

Job areas

• Finance & Accounting
• Human Resources
• Administrative
• Data & Analytics

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