Proposal and Marketing Manager

Calgary, AB
On-site
Posted Oct 17, 2026
1 position

$80,000–$100,000 / year

Opens LinkedIn

Employment type: Full-time
Experience level: Senior · 5+ years
Posting language: English
Working hours: 40 hours per week
Seniority: Associate
Application method: Direct apply is available

Job summary

Lead end-to-end proposal and pursuit management, including developing tailored content, coordinating contributors and supporting materials, ensuring compliant and timely submissions, and tracking outcomes. Support the firm’s marketing, brand, and growth initiatives through promotional content, award submissions, opportunity monitoring, strategic pursuit support, and market reporting.

Job details

Hays has partnered with an established architecture and planning firm known for delivering innovative, practical design solutions across Alberta and British Columbia. The firm works across a diverse portfolio including multi-family, mixed-use, commercial, industrial, hospitality and community-focused projects. They are looking for a Proposal & Marketing Manager to take ownership of proposal development while supporting the firm’s broader marketing, brand and growth initiatives. 📍 Location: Calgary | In Office | Full Time Responsibilities: Proposal & Pursuit Management Lead the preparation and submission of proposals, RFQs, RFPs and interview presentations. Manage the full proposal process, including schedules, kick-off meetings, contributor input, reviews and final submission. Develop tailored proposal content, messaging, win themes and pursuit strategies. Write and edit compelling content that responds directly to client requirements. Coordinate project sheets, team resumes, graphics and supporting materials. Ensure submissions are polished, compliant, accurate and delivered on time. Maintain and continuously improve proposal templates and content libraries. Track proposal outcomes and support post-submission debriefs and lessons learned. Marketing & Brand Develop and coordinate marketing collateral, project profiles, presentations and other promotional materials. Support award submissions, case studies and project photography. Maintain and develop website content and social media communications. Help ensure consistent messaging, visual identity and brand standards across external communications. Support targeted marketing campaigns aligned with the firm’s strategic growth priorities. Work with technical teams to translate complex project information into clear, engaging marketing content. Market & Growth Support Monitor upcoming procurement and project opportunities. Support Principals with strategic pursuits, client presentations and industry initiatives. Maintain proposal, opportunity and marketing information. Monitor proposal success rates and other relevant marketing metrics. Provide market intelligence and reporting to leadership to support business planning. Qualifications: Minimum of 5+ years' experience in proposals, marketing or a related position, ideally within AEC industry Strong experience managing complex RFP, RFQ and proposal submissions from start to finish. Ability to coordinate and gather information from Principals, designers and technical project teams. Exceptional technical and business writing skills, in addition to expertise in Adobe Cloud (InDesign, Illustrator and Photoshop). Strong track record in preparing proposals and award submissions, and excellent attention to detail and communication skills. A degree or diploma in Marketing, Communications, Business or a related discipline is preferred. In exchange for your hard work and commitment you will earn $80-100K (dependent on experience), benefits including health + dental and flexible work hours.

What you’ll do

Requirements

Requires at least five years of experience in proposals, marketing, or a related role, ideally in the architecture, engineering, and construction industry, with strong experience managing complex submissions. Candidates should have excellent technical and business writing, coordination, communication, and attention-to-detail skills, plus expertise in Adobe Creative Cloud; a degree or diploma in a related discipline is preferred.