Administrative Assistant - Reception

Job summary

Provide professional front-line support by managing calls, greeting visitors, and coordinating office communications. Assist with purchasing processes, accounts payable, and general office maintenance to ensure smooth daily operations.

Job details

Line of Business: Service & Support About Us Heidelberg Materials is one of the world's largest suppliers of building materials. Heidelberg Materials North America operates over 450 locations across the U.S. and Canada with approximately 9,000 employees. What You'll Be Doing Provide professional front-line support by answering calls, greeting visitors, and directing inquiries to the appropriate departments or contacts. Manage daily office communications, including coordinating mail and courier services, sorting deliveries, and distributing inter-office correspondence. Support purchasing and administrative processes, including entering purchase requisitions, coordinating office purchases, and providing limited accounts payable support as needed. Maintain smooth office operations by ordering office and janitorial supplies, managing purchasing card transactions, and coordinating general office needs. Provide accurate and organized administrative support while maintaining records, handling confidential information, and ensuring reception and shared spaces remain professional and well maintained. What Are We Looking For Previous experience in an administrative, receptionist, or office support role preferred. Strong customer service orientation with professional communication skills. Excellent organizational skills, attention to detail, and ability to manage multiple priorities effectively. Proficiency with Microsoft Office and willingness to learn new systems, including SAP. Dependable, punctual, and comfortable working independently while taking initiative to support daily office operations. Sound judgment with the ability to handle confidential information appropriately. Work Environment 100% on-site position, Monday through Friday, with no remote or hybrid work options. Independent front-office responsibilities with support from the broader administrative team. Professional office environment requiring reliability, adaptability, multitasking, and a proactive approach to daily responsibilities. What We Offer Competitive base salary of $51,010–$59,940 annually ($24.52–$28.82 per hour). Industry-leading benefits package, including health, dental, and wellness. Pension plan with an automatic company contribution as well as matching contributions and RRSP options. Opportunities for training, development, and career growth within a global organization. Heidelberg Materials welcomes and encourages applications from people with disabilities. Accommodations may be available upon request for candidates taking part in all aspects of the selection process.

What you’ll do

Provide professional front-line support by managing calls, greeting visitors, and coordinating office communications. Assist with purchasing processes, accounts payable, and general office maintenance to ensure smooth daily operations.

Requirements

Previous experience in an administrative or receptionist role is preferred along with strong customer service and communication skills. Proficiency in Microsoft Office is required, with a willingness to learn systems like SAP.

Benefits

• Health insurance
• Dental insurance
• Wellness program
• Pension plan
• RRSP options

Listed skills

• Customer service · Preferred
• Communication Skills · Preferred
• Attention to detail · Preferred
• Microsoft Office · Preferred
• SAP · Preferred
• Administrative Support · Preferred
• Data entry · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Customer service
• Communication skills
• Organizational skills
• Attention to detail
• Microsoft Office
• SAP
• Administrative support
• Reception
• Purchasing
• Accounts payable
• Data entry
• Confidentiality
• Administrative Support
• Procurement Cards
• Organizational Skills
• Willingness To Learn
• Accounts Payable
• Adaptability
• Business Communication
• Customer Service
• Training And Development
• Front Office
• Multitasking
• Operations
• Proactivity
• SAP Applications
• Sorting
• Reliability
• Detail Oriented

Job areas

• Administrative
• Customer Service & Support
• Construction
• Manufacturing
• Administrative Assistant/Receptionist
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

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