Executive Assistant

Henley Contracting is a design-build custom home and commercial construction company serving Durham Region and the Kawarthas. We're scaling fast, and this role exists to make sure that growth doesn't cost us the client experience that built our reputation. About the Role This is a full-time Executive Assistant role supporting the CEO across the full range of what keeps the office running — inbox and calendar, client follow-up, sales pipeline administration, and marketing support. The CEO owns sales and marketing at Henley; you'll be the person who makes sure nothing on that side falls through the cracks — scheduling and posting content, tracking campaigns, prepping materials — while he stays the one driving the relationships and the strategy. This is a broad, hands-on role for someone who wants to be genuinely useful across the business, not confined to a narrow lane. What You'll Own • Inbox and calendar management for the CEO • Client follow-up cadence — scheduled touchpoints across the sales pipeline and active jobs • Sales pipeline administration and CRM upkeep • Marketing support — scheduling and posting content, tracking campaigns, prepping materials, under the CEO's direction • Coordination between design, pre-construction, and construction teams on client-facing scheduling • Drafting communications for CEO review and send • General office and administrative support as needed What You Bring • Highly organized, low-ego, and comfortable owning follow-through without being chased • A go-getter who wants to make themselves genuinely useful — previous EA, coordinator, or admin experience helpful but drive matters more than years • Comfortable picking up marketing/social media tasks — scheduling, posting, light content work — without needing to own the strategy • Excellent written communication — you'll be drafting messages that represent the CEO directly • Proficiency in Outlook / Microsoft 365; CRM and social media scheduling tools are a plus • A solutions-oriented operator who flags a problem with a fix attached, not just a complaint Compensation • Starting base: $58,000–$65,000, based on experience • Room to grow as the role and the company scale • Direct working relationship with ownership — not buried in a large admin pool

The Executive Assistant will support the CEO by managing their inbox and calendar, ensuring client follow-ups, and assisting with sales and marketing tasks. This role requires coordination between various teams and general office support.

Candidates should be highly organized and proactive, with a willingness to take on a variety of tasks. Previous experience as an Executive Assistant or in a similar administrative role is helpful, but drive and initiative are more important.

Identified from the job description. Confirm important requirements above.

• Organizational Skills
• Communication
• Client Follow-Up
• Sales Administration
• Marketing Support
• CRM Management
• Social Media
• Content Scheduling
• Problem Solving
• Microsoft 365
• Inbox Management
• Calendar Management
• Drafting Communications
• Administrative Support

Minimum experience

2+ years

Apply by

Dec 29, 2026