Executive Assistant (Contract)

HENRIQUEZ PARTNERS ARCHITECTS Henriquez Partners Architects is a mid-sized boutique design studio which excels at complex mixed-use projects that integrate ethics and aesthetics. Our mission is grounded in the optimistic belief that architects have a meaningful role to play in the creation of ‘citizen cities’; thriving inclusive communities that embrace diversity and address the needs of all parts of society. We pride ourselves in having a collaborative, diverse and talented team of 60+ individuals from over 25 countries. We are values-driven with a supportive, dynamic studio culture which has garnered us recognition as one of Canada’s Top 100 Employers in 2020 and have been named one of Canada’s Best Employers for Recent Graduates in 2022. Recognized as a “Design Firm to Watch” on Architizer’s A+ list, our projects have received over 70 awards and we were honoured to exhibit at the 2021& 2025 ECC Venice Biennale. EXECUTIVE ASSISTANT TO DESIGN PRINCIPAL (CONTRACT POSITION) We are looking for an experienced Executive Assistant to cover a maternity leave for a 15-month contract position. As the Executive Assistant at Henriquez, you will be a trusted partner to the Design Principal, providing high-level executive and project support. Working closely with the leadership team, you will manage complex schedules, coordinate communications, prepare materials, and help keep key initiatives moving forward. Acting as a central point of coordination between the Design Principal, our project teams, and external stakeholders, you will balance multiple priorities with discretion, professionalism, and attention to detail. Your proactive approach, strong organizational skills, and sound judgment will enable you to thrive in our fast-paced, collaborative, and design-driven environment. The ideal candidate will have at least 3-5 years’ experience with executive level support, preference for experience working in a design-oriented built environment. RESPONSIBILITIES (include but are not limited to): General EA duties Schedule and maintain the Design Principal’s calendar including meeting coordination, liaising with team members to identify materials required, and reviewing and preparing materials. Handle sensitive and confidential business and personal information. Write and edit correspondence including letters, transmittals and emails. Maintain a well-organized filing system that permits easy reference and rapid retrieval of information. Assist in scheduling interviews for traditional media and press. Answer and screen phone calls. Coordinate office and personal travel arrangements. Track and input educational credits. Perform variety of personal tasks as required Work with office administrative team to assist with social events for office. Architectural Projects Weekly review and oversight of all projects including major milestones, and project schedules associated with and/or resulting from the Design Principal’s project meetings; coordinate print and digital materials for meetings. Attend internal and external project meetings where the Design Principal is present and keep meeting notes/minutes, documentation of key follow-up items, major milestones. Coordinate submissions for architectural awards, working alongside the Director of Visual Communications Administrative support for submission of RFPs, working closely with Principals & Director of Visual Communications Support the leadership team with respect to Business Development related administrative support (liaison with consultants, etc.)

The Executive Assistant provides high-level support to the Design Principal by managing complex schedules, communications, and project milestones. They act as a central coordinator between leadership, project teams, and external stakeholders to ensure key initiatives move forward.

Candidates should have 3-5 years of experience in executive-level support, preferably within a design-oriented built environment. Strong organizational skills, discretion, and the ability to thrive in a fast-paced, collaborative studio are essential.

• Time managementPreferred
• OrganizationPreferred
• Attention to detailPreferred
• Project managementPreferred

Identified from the job description. Confirm important requirements above.

• Executive Support
• Calendar Management
• Project Coordination
• Meeting Minutes
• Travel Coordination
• Business Development Support
• RFP Administration
• Confidentiality
• Professional Correspondence
• Filing Systems
• Stakeholder Management
• Organization
• Time Management
• Attention To Detail

• Administrative
• Art & Design
• Management & Leadership
• Construction
• Consulting

Minimum experience

2+ years

Apply by

Sep 18, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Mid-Senior level

Application method

Direct apply is available