Operations Officer - Administration

Job summary

Implement and oversee administrative procedures, coordinate office services, prioritize work, and supervise office support staff. Assist with budgets and inventory, administer payroll and records requests, and prepare reports and correspondence.

Job details

Overview Languages English Education Secondary (high) school graduation certificate Experience 3 years to less than 5 years On site Work must be completed at the physical location. There is no option to work remotely. Work setting Private sector Transportation company Responsibilities Tasks Implement new administrative procedures Review and evaluate new administrative procedures Delegate work to office support staff Establish work priorities and ensure procedures are followed and deadlines are met Carry out administrative activities of establishment Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services Assist in the preparation of operating budget and maintain inventory and budgetary controls Assemble data and prepare periodic and special reports, manuals and correspondence Perform data entry Train staff Oversee and co-ordinate office administrative procedures Resolve conflict situations Oversee payroll administration Supervision 3-4 people Experience and specialization Computer and technology knowledge Electronic scheduler Enterprise resource planning (ERP) software MS Project Quick Books Spreadsheet Accounting software Human resources software MS Excel MS Office MS Word Additional information Transportation/travel information Willing to travel Work conditions and physical capabilities Ability to work independently Fast-paced environment Work under pressure Attention to detail Large workload Personal suitability Efficient interpersonal skills Excellent oral communication Excellent written communication Flexibility Organized Reliability Ability to multitask Time management Adaptability Integrity Team player

What you’ll do

Implement and oversee administrative procedures, coordinate office services, prioritize work, and supervise office support staff. Assist with budgets and inventory, administer payroll and records requests, and prepare reports and correspondence.

Requirements

Requires a secondary school graduation certificate and 3 to less than 5 years of experience. The role requires proficiency with office and accounting software, the ability to supervise 3–4 people, and strong organization, communication, time-management, and multitasking skills.

Listed skills

• Inventory Control · Preferred
• Budgeting · Preferred
• Office Administration · Preferred
• report preparation · Preferred
• Microsoft Office · Preferred
• Data entry · Preferred
• Conflict Resolution · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative Procedures
• Office Administration
• Staff Supervision
• Work Prioritization
• Budgeting
• Inventory Control
• Payroll Administration
• Data Entry
• Report Preparation
• Staff Training
• Conflict Resolution
• Electronic Scheduling
• Enterprise Resource Planning (ERP) Software
• MS Project
• QuickBooks
• Microsoft Office

Job areas

• Administrative
• Management & Leadership
• Transportation
• Finance & Accounting
• Human Resources

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