Bid Management intern (Winter 2027, 12months)

Job summary

Assist with preparing and coordinating bid proposals, maintaining bid documentation, and facilitating information flow among internal departments and external partners. Participate in review meetings, support bid tracking and reporting, and learn company tools and methods for bid generation and project management.

Job details

About Us A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there’s something for everyone to get stuck into. And that’s where you come in. Job Description: Job Title: Bid Management Intern Rail Pass Type: Internship/Co-op (Full-time/Hybrid) Departure and Arrival Date (Start -End): January 2027 - December 2027 (12 months) Vacancy: 1 Toronto Location: 100 Consilium Place, Scarborough, ON M1H 3E3 Work hours/week: 40 Pay Details: $23-$30 CAD hourly Stations on Your Journey: Welcome and Onboarding Station Intern Orientation Online Onboarding Curriculum Buddy Program for mentorship and guidance Hands-On Work Station Real-world projects with top industry talent Paid internship + paid vacation Hybrid work model A chance to build your career with a global leader driving digital transformation and innovation that helps support sustainable future Networking Station "Ask Me Anything" with the Executive Committee Employee Resource Groups (ERGs) Social Intern Events: Coffee Breaks, Onsite/Offsite events Business Intern Events: Intern Showcase & Graduation ceremony Company Social Events: Holiday Party, Employee BBQs, Golf tournament, etc. Position Summary We are seeking a highly motivated and detail-oriented Bid Management Intern to join our team at Hitachi Rail. This internship offers a unique opportunity to gain hands-on experience in the complex and crucial world of bid preparation and submission for large-scale projects. Key Areas of Responsibility Assist the Bid Management team in the preparation and coordination of bid proposals, ensuring adherence to client requirements and internal standards. Support in gathering, organizing, and maintaining bid-related documentation, including technical specifications, pricing information, and legal terms. Help facilitate communication and information flow between various internal departments (e.g., sales, engineering, legal) and external partners involved in the bidding process. Participate in review meetings and contribute to the continuous improvement of bid management processes. Assist with data entry and administrative tasks related to bid tracking and reporting. Learn and apply company-specific tools and methodologies for bid generation and project management. Required Skills And Experience Currently enrolled in a Bachelor’s or Master’s degree program in Business, Commerce, Finance, Project Management, Engineering, Engineering Management, or a related field. Strong organizational skills and attention to detail. Excellent written and verbal communication skills in English. Proficiency in Microsoft Office, including Word, Excel, and PowerPoint. Familiarity with AI tools such as Microsoft Copilot and Claude. Ability to work independently and collaboratively in a fast-paced environment. Proactive attitude with a willingness to learn and take initiative. Available to work full-time, 40 hours per week. Able to work in the office at least 2 days per week. Preferred Qualifications Co-op student available for a 12-month term, with at least one additional academic term remaining after completion of the internship. Previous co-op or internship experience is an asset. Familiarity with project management principles is an asset. Interest in technology, infrastructure, or industrial sectors is an asset. Ready to Begin Your Journey? Tap your ticket and apply today. Line Status: Open until filled This posting relates to an existing vacancy. Our hiring process uses both human and technology‑assisted (AI) tools to support candidate screening and assessment. All results are reviewed by people, and all hiring decisions are made by people. Thank you for your interest in Hitachi Rail. If your application is of interest, we will be in contact. Please do not hesitate to discover more about us and our latest jobs at https://www.hitachirail.com/careers. At Hitachi Rail, there is a place for everyone. We welcome and value differences in background, age, gender, sexuality, family status, disability, race, nationality, ethnicity, religion, and world view. It is our commitment to create an inclusive environment - we are proud to be an equal opportunity employer. We would be delighted if you would be one of our followers at https://www.linkedin.com/company/hitachirail

What you’ll do

Assist with preparing and coordinating bid proposals, maintaining bid documentation, and facilitating information flow among internal departments and external partners. Participate in review meetings, support bid tracking and reporting, and learn company tools and methods for bid generation and project management.

Requirements

Applicants must be enrolled in a bachelor's or master's program in a relevant field and demonstrate strong organizational, communication, and Microsoft Office skills. They must be available for 40 hours per week and able to work in the office at least 2 days weekly; familiarity with AI tools is also required.

Benefits

• Paid Vacation
• Hybrid Work Model
• Mentorship
• Networking Events
• Internship Orientation
• Career Development Opportunities

Listed skills

• Attention to detail · Preferred
• Organization · Preferred
• written communication · Preferred
• Microsoft Word · Preferred
• Microsoft Excel · Preferred
• Claude · Preferred
• Data entry · Preferred
• Reporting · Preferred
• Project management · Preferred
• Cross-Functional Collaboration · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Bid Proposal Preparation
• Bid Coordination
• Document Management
• Attention To Detail
• Organization
• Written Communication
• Verbal Communication
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Copilot
• Claude
• Data Entry
• Reporting
• Project Management
• Cross-Functional Collaboration

Job areas

• Management & Leadership
• Administrative
• Transportation
• Engineering
• Finance & Accounting

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