Office Administrator - Part Time

Job summary

The Office Administrator will manage daily reception duties, office supplies, and general facility upkeep. Additionally, the role involves supporting project financial tracking, accounts payable, and team-building initiatives.

Job details

At Horizon Contracting Group, we know that great operations start with great people. We’re looking for a highly organized, detail-oriented, part time Office Administrator to help keep our office running smoothly while creating a welcoming and professional experience for staff, clients, and visitors alike. As the first point of contact for our office, this role is perfect for someone who enjoys variety in their day, thrives in a fast-paced environment, and takes pride in keeping things organized and running efficiently. What You’ll Do Reception & Office Support * Answer and redirect incoming calls and emails * Welcome visitors and act as the first point of contact for the office * Manage incoming/outgoing mail, courier deliveries, and packages * Maintain office, kitchen, and supply inventory * Coordinate office supplies, stationery, printers, and general office upkeep Bookkeeping & Administration * Support project financial tracking and reporting * Manage accounts payable, invoice processing, and vendor coordination * Complete bank and credit card reconciliations * Maintain accurate records in QuickBooks * Assist with budgeting and administrative reporting Team & Event Coordination * Support company memberships and industry association coordination * Assist with management participation in events and initiatives * Support People & Culture with team-building and employee engagement activities * Assist with special projects and administrative tasks as assigned What You’ll Bring * Minimum 3 years of office administration experience * Strong organizational and multitasking abilities * Excellent communication and customer service skills * Strong attention to detail and problem-solving mindset * Ability to prioritize competing tasks and meet deadlines * Proficiency with Microsoft Office Suite and QuickBooks * Positive, proactive attitude with a team-first mindset A valid driver’s license is considered an asset. Compensation & Benefits * $25–$30/hour based on experience (20-25 hours per week) * Extended health, dental and vision after 90 days * RRSP matching after 1 year * Company bonus eligibility after 1 year (start before Oct 31) * Kilometre reimbursement for personal vehicle usage Work Environment This is a part time (approximately 20 hours per week) in-office role based in a professional office environment. The role requires sitting, standing, walking, and occasional lifting as part of day-to-day office operations. Our Core Values Embrace the Challenge We take on complex work and push for better Lead with Care We support our people and build strong relationships Own Our Actions We take responsibility and deliver results Strongest Together We succeed as a team The Horizon Journey At Horizon, we believe in growing careers from within. This role offers the opportunity to expand your skills, contribute to a collaborative culture, and grow alongside a team that values initiative, accountability, and teamwork. Build your future. From the ground up. The pay range for this role is: 25.00 - 30.00 CAD per hour (Horizon Contracting Group (Head Office))

What you’ll do

The Office Administrator will manage daily reception duties, office supplies, and general facility upkeep. Additionally, the role involves supporting project financial tracking, accounts payable, and team-building initiatives.

Requirements

Candidates must have a minimum of 3 years of office administration experience and proficiency in Microsoft Office and QuickBooks. Strong organizational, communication, and multitasking abilities are essential for this role.

Benefits

• Extended health • Dental • Vision • RRSP matching • Company bonus • Kilometre reimbursement

Listed skills

• Customer service · Preferred
• Problem solving · Preferred
• Budgeting · Preferred
• Vendor Coordination · Preferred
• Communication · Preferred
• Office Administration · Preferred
• Multitasking · Preferred
• Microsoft Office Suite · Preferred
• Bookkeeping · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Office administration
• Bookkeeping
• QuickBooks
• Microsoft Office Suite
• Accounts payable
• Invoice processing
• Vendor coordination
• Bank reconciliation
• Credit card reconciliation
• Customer service
• Communication
• Multitasking
• Problem-solving
• Budgeting
• Administrative reporting
• Office Supply Management
• Supply Inventory
• Office Administration
• Accountability
• Ability To Meet Deadlines
• Credit Card Reconciliations
• Administrative Functions
• Valid Driver's License
• Financial Tracking
• Accounts Payable
• Management
• Customer Service
• Event Planning
• Employee Engagement
• Invoicing
• Problem Solving
• Microsoft Office
• Operations
• QuickBooks (Accounting Software)
• Team Building
• Coordinating
• Prioritization
• Teamwork
• Detail Oriented

Job areas

• Administrative
• Finance & Accounting
• Construction
• Customer Service & Support
• Human Resources
• Office Administrator
• Office Manager (General)
• Office Supervisors
• First-Line Supervisors of Office and Administrative Support Workers