Property Administrator

Job Summary: The Property Administrator will coordinate with property managers, contractors, consultants, and internal stakeholders – including senior management to ensure projects are completed on time, within budget, and aligned with asset performance goals. The position requires applied industrial property experience, knowledge of construction & strong organization skills. This person will be based in our Toronto Yorkdale office. Compensation: $70,000-$80,000 per annum based on experience Benefits Health Insurance (includes Virtual Health, and HCSA) Dental Insurance Vision Insurance Life Insurance Long-term Disability Short-term Disability RRSP Match Paid Vacation Floating Days Employee Assistance Program Employee Engagement Events Awards and Recognition Tuition reimbursement Service Awards Employee Perks & Discounts Job Responsibilities Coordinate activities related to new acquisitions and capital projects - including renovations, tenant improvements, and repositioning efforts and new build construction. Assist with project scopes, budgets, timelines, risk assessments, and compliance with all local codes, permitting processes, and safety regulations. Assist with bidding and contractor selection process; manage vendor relationships Track project progress and timelines, provide regular status reports to senior leadership and members of the transaction team. Partner with HSPL’s property management and leasing teams during project execution. Assist with the development of the annual business plans / budgets for the properties. Generally engaged to assist in all aspect of executing the portfolio strategies, as directed by the COO. Assist with the annual insurance renewal, including management of any recommended actions from Insurer. Qualifications University or College degree in Business, Real Estate, Urban Geography or Economics is preferred. Minimum 3 years' related experience, specifically in working in property and / or asset management Minimum direct exposure to the industrial asset class of 2 years Demonstrated project management experience in the commercial real estate sector Basic knowledge of commercial construction, building systems, construction and property operations. Broad understanding of overall real estate legal principles, leases and operations Strong written & verbal communication skills Proficiency in Property Management software, such as MRI, MS EXCEL, Word and PowerPoint Demonstrate excellent organizational & time management skills, and possess ability to work in a high volume, fast paced environment with specified deadlines and managing multiple projects simultaneously Exhibit attention to detail and accuracy in daily activities but also the ability to connect strategic objectives and culmination of financial results. #LI-AA1 We may use artificial intelligence (AI) tools on a limited basis to assist in initial assessment, identification, and review of candidates. AI is used only to support our recruiting and hiring team, and decisions are always made by the recruiting and hiring team. Absolutely no applicant data is sent or provided externally through these AI tools.

Coordinate capital projects, renovations, and new acquisitions to ensure they are completed on time and within budget. Assist with annual business plans, insurance renewals, and the execution of portfolio strategies under the direction of the COO.

Requires a minimum of 3 years of property or asset management experience, with at least 2 years specifically in the industrial asset class. A university or college degree in Business, Real Estate, Urban Geography, or Economics is preferred.

• Health Insurance • Virtual Health • HCSA • Dental Insurance • Vision Insurance • Life Insurance • Long-term Disability • Short-term Disability • RRSP Match • Paid Vacation • Floating Days • Employee Assistance Program • Employee Engagement Events • Awards and Recognition • Tuition reimbursement • Service Awards • Employee Perks & Discounts

• Time managementPreferred
• OrganizationPreferred
• BudgetingPreferred
• Asset ManagementPreferred
• CompliancePreferred
• CommunicationPreferred
• Project managementPreferred

Identified from the job description. Confirm important requirements above.

• Project Management
• Industrial Property Management
• Budgeting
• Vendor Management
• Construction Knowledge
• Asset Management
• MRI Software
• MS Excel
• MS Word
• MS PowerPoint
• Risk Assessment
• Compliance
• Communication
• Time Management
• Organization
• Lease Administration

• Construction
• Management & Leadership
• Administrative
• Finance & Accounting
• Legal

Minimum education

Bachelor’s degree

Minimum experience

2+ years

Apply by

Sep 26, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Mid-Senior level

Application method

Direct apply is available