Clerical Staff - Casual Positions

Job summary

Perform assigned secretarial and clerical duties, including reception, word processing, filing, duplicating, and mail processing while maintaining information integrity. Confirm student attendance, monitor attendance patterns, respond to communications and inquiries, and maintain student records in the student database.

Job details

Hastings and Prince Edward District School Board is now accepting applications for: Clerical Staff - Causal Positions We acknowledge and honour the land on which we reside and occupy as part of the traditional territories of the Haudenosaunee and Anishinaabe people. These Indigenous Nations, agreed to mutual sharing obligations and responsibilities as stewards of the land and water. Today these responsibilities and obligations extend to all Peoples. These lands are steeped in rich Indigenous history, traditions and modern cultures that are proud and vibrant. Rate Of Pay $25.07/hr - $28.18/hr Reason For Vacancy Existing vacancies Key Responsibilities Perform secretarial and clerical duties as assigned by supervisor which may include any or all of the following: reception, word processing, filing, duplicating, processing mail and ensuring integrity of information is maintained. Ensure Safe School Arrival by confirming attendance and monitoring attendance patterns. Respond promptly to all incoming communications and inquiries. Organize, maintain and update student records using student database (office index cards, enrollment forms, student transfers, O.S.R.s). Qualifications One-year college diploma or equivalent to obtain clerical skills. Up to one year combined related experience and on-the-job-training to become familiar with board policies and procedures. Excellent computer and word processing skills. Excellent communication, time management and organizational skills. Experience with Aspen is an asset. Satisfactory Vulnerable Sector Background check Accomodations Hastings and Prince Edward District School Board is committed to a qualified workforce that is representative of the diversity of the people of Ontario and across the communities we serve. We welcome applications from candidates with diverse backgrounds and lived experiences as a member of a marginalized group, including but not limited to: First Nations, Métis and Inuit peoples, and all other Indigenous peoples, members of groups that commonly experience discrimination due to race, ancestry, colour, religion and/or spiritual beliefs, or place of origin, persons with visible and/or invisible (physical and/or mental) disabilities, persons of marginalized sexual orientations, gender identities, and gender expressions. Hastings and Prince Edward District School Board is committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require accommodation through any stage of the recruitment process please make them known when contacted and we will work with you to meet your needs. Thank you to all applicants for their interest. Only those selected for an interview will be contacted. This information is collected under the authority of the Education Act, and M.F.I.P.P.A and is used to determine eligibility for employment. In accordance with Ontario Regulation 521/01 Collection of Personal Information, criminal record checks and vulnerable sector screening will be required of all HPEDSB employees who have direct and regular contact with students. About Us Hastings and Prince Edward District School Board (HPEDSB) serves approximately 15,185 students each day at 38 schools (31 elementary, two K-12; four 7-12, one secondary). Supporting student achievement is the goal of approximately 1,720 teaching and support staff who, in addition to the contributions of caring volunteers and community partners, share their passion for teaching and learning. The district covers a geographic area of 7,220 square kilometers bordered by Maynooth to the north, Deseronto to the east, Prince Edward County to the south and Quinte West to the west. The region connects the outdoors with small cities, quaint villages and rolling rural landscapes. Here you will discover decades of tradition, mixed with new and emerging technology, creativity and innovation. Surround yourself with 1,200 km of shoreline in vibrant cities and towns accessible by highway and rail (1.5 hours to Toronto, 2 hours to Ottawa). Explore wilderness trails and sandy beaches, experience world-class fishing, enjoy exquisite culinary experiences and dozens of wineries. Perfect your golf swing at 23 golf courses, or take in Canadian arts and heritage attractions. Create your own story and picture yourself here! Learn more about HPEDSB and Hastings and Prince Edward counties on the page.

What you’ll do

Perform assigned secretarial and clerical duties, including reception, word processing, filing, duplicating, and mail processing while maintaining information integrity. Confirm student attendance, monitor attendance patterns, respond to communications and inquiries, and maintain student records in the student database.

Requirements

Requires a one-year college diploma or equivalent clerical skills, along with up to one year of related experience and on-the-job training. Candidates should have strong computer, word-processing, communication, time-management, and organizational skills; Aspen experience is an asset, and a satisfactory Vulnerable Sector Background Check is required.

Listed skills

• Time management · Preferred
• Filing · Preferred
• Organization · Preferred
• Communication · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Reception
• Word Processing
• Filing
• Mail Processing
• Information Management
• Attendance Monitoring
• Communication
• Student Records Management
• Computer Skills
• Time Management
• Organization
• Aspen

Job areas

• Administrative
• Education

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