Administrative Assistant

Job summary

Coordinate seminars and conferences, manage daily office operations, supervise and train staff, and oversee budgets and expenditures. Develop recruitment and training strategies, maintain filing systems, prepare meeting minutes, and compile data and statistics.

Job details

Overview Languages English Education College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year Experience 2 years to less than 3 years On site Work must be completed at the physical location. There is no option to work remotely. Responsibilities Tasks Arrange and co-ordinate seminars, conferences, etc. Direct and control daily operations Direct staff Evaluate daily operations Motivate staff Plan and control budget and expenditures Plan and organize daily operations Train staff Record and prepare minutes of meetings, seminars and conferences Determine and establish office procedures and routines Plan, develop and implement recruitment strategies Manage training and development strategies Compile data, statistics and other information Set up and maintain manual and computerized information filing systems Recruit and hire workers and carry out related staffing actions Experience and specialization Computer and technology knowledge MS Excel MS PowerPoint MS Word Area of specialization Financial statements Invoices Additional information Work conditions and physical capabilities Ability to work independently Fast-paced environment Work under pressure Tight deadlines Attention to detail Personal suitability Ability to multitask Flexibility Organized Team player Accurate Time management Quick learner Benefits Other benefits Parking available

What you’ll do

Coordinate seminars and conferences, manage daily office operations, supervise and train staff, and oversee budgets and expenditures. Develop recruitment and training strategies, maintain filing systems, prepare meeting minutes, and compile data and statistics.

Requirements

Requires a college, CEGEP, or other non-university certificate or diploma from a program lasting 3 months to less than 1 year, and 2 to less than 3 years of experience. Candidates should know Microsoft Excel, PowerPoint, and Word, and be organized, accurate, flexible, able to multitask, and effective under pressure and tight deadlines.

Benefits

• Parking Available

Listed skills

• Time management · Preferred
• Recruitment · Preferred
• Microsoft Excel · Preferred
• Microsoft Word · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Office Operations
• Staff Supervision
• Budget Management
• Recruitment
• Training and Development
• Meeting Coordination
• Minute Taking
• Office Procedures
• Records Management
• Data Compilation
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Word
• Financial Statements
• Invoice Processing
• Time Management

Job areas

• Administrative
• Management & Leadership
• Human Resources
• Finance & Accounting