Department Clerk

Job summary

Provide administrative and office management support to the department director and managers, including travel arrangements and event logistics. Handle expense reports, procurement documentation, and general office reception duties.

Job details

Huawei Canada has an immediate 12-month contract opening for a Department Clerk. About the team: The Smart Grid Technology Lab focuses on research in real-time simulation technologies, microgrid energy management, control systems, and other smart grid technologies. We apply cutting-edge technologies to the digital power industry. The lab has developed into a research organization with significant achievements and a strong impact in the industry. About the job: Provide direct administrative and office management support to director and managers of the department as directed. Prepare travel schedules, book travel arrangements, and make reservations for senior management and occasionally members of their staff. Coordinate logistics of team programs including meetings, seminars, workshops, special projects, and events (including awards, celebrations and social events). Take minutes, track meeting resolutions and manage basic systems and documents for procurement projects. Refer and/or redirect calls, e-mails, or visitors as required. Complete expense reports, pay invoices, and other related duties. Present a positive and professional image of the office to all visitors, suppliers, inquiries, and other persons. Provide some personal assistant duties as required (lunches, errands). Job requirements About the ideal candidate: Post-Secondary Diploma in Business Administration, or relevant discipline. Strong knowledge of office procedures and practices. Fast learner and keen attention to detail. Proficient with Microsoft Office Suite (Outlook, Word, Excel, Power Point). Resourceful and flexible, desire to contribute to a team environment. Strong communication skills, organizational skills, time management skills and ability to schedule duties/projects (multi-task). Ability to handle stressful situations Additional Information: Huawei Canada is committed to a fair, inclusive, and accessible recruitment process. If you require accommodation during any stage of the hiring process, please let us know and we will work with you to meet your needs. All applications for this position are reviewed directly by our hiring team, we do not use artificial intelligence tools to screen or select candidates. Huawei aims to support a French-speaking work environment for its employees in Quebec. We have taken steps to avoid requiring a language other than French for this position. However, proficiency in English is essential for this role for the following reasons: The person will be required to communicate regularly with colleagues located outside Quebec, where English is the primary language used for communication between offices. In addition, the nature of the tasks related to this position, which falls within a highly specialized field of artificial intelligence, also requires knowledge of English.

What you’ll do

Provide administrative and office management support to the department director and managers, including travel arrangements and event logistics. Handle expense reports, procurement documentation, and general office reception duties.

Requirements

Requires a post-secondary diploma in Business Administration or a related field and proficiency in Microsoft Office. Candidates must possess strong organizational skills and the ability to communicate effectively in English.

Listed skills

• Time management · Preferred
• Administrative Support · Preferred
• Multi-Tasking · Preferred
• Communication Skills · Preferred
• Microsoft Office Suite · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Office Management
• Administrative Support
• Travel Coordination
• Meeting Coordination
• Minute Taking
• Procurement Documentation
• Expense Reporting
• Microsoft Office Suite
• Time Management
• Multi-tasking
• Communication Skills
• Organizational Skills

Job areas

• Administrative
• Technology
• Energy