Operations Administrator/Coordinator

Expired on: Mar 22, 2024 Position Overview The Operations Administrator/Coordinator is responsible for ensuring that our customers receive their orders & shipments on time, in full and that their needs and expectations are met on an ongoing basis. Collaborating with across operational teams and main contact for our customers, you have excellent, multilingual communication skills (English, Cantonese & Mandarin) and you take personal ownership of customer orders. You are comfortable with technology and have good organizational skills to ensure that all related administrative tasks are completed accurately and in a timely manner. This is a small business environment, so a willingness to learn, roll up your sleeves and assist where needed is a key to success. Responsibilities/Accountabilities Greet & assist visitors Communicate & coordinate with clients, internal team members and other stakeholders Plan shipments according to existing schedules and through coordination with drivers, warehouse schedules and production Order materials and booking receiving appointments. Assist with the management of daily operational activities and other administrative tasks (including accounts payable/receivable Contribute towards the achievement of strategic and operational objectives Requirements Speak English, Cantonese and Mandarin, read/write basic Chinese (traditional or simplified) Demonstrated ability to learn and perform basic tasks on the computer Accuracy with numbers and high attention to detail Excellent telephone etiquette and customer service skills Ability to work with a sense of urgency, prioritize work and meet objectives/deadlines Ability to exercise tact and discretion and to be entrusted with confidential information Ability to work independently as well as within a team with minimal supervision. 30-40 hours weekly. Job Category: Operations Job Type: Full Time Job Location: Calgary

The role focuses on ensuring customers receive orders on time and in full through coordination with operational teams and drivers. It involves managing daily administrative tasks, including accounts payable/receivable and shipment scheduling.

Candidates must be fluent in English, Cantonese, and Mandarin, with basic Chinese reading and writing skills. Proficiency in basic computer tasks, high attention to detail, and the ability to work independently in a fast-paced environment are required.

• Time managementPreferred
• Customer servicePreferred
• OrganizationPreferred

Identified from the job description. Confirm important requirements above.

• Multilingual Communication
• English Proficiency
• Cantonese Proficiency
• Mandarin Proficiency
• Order Management
• Shipment Planning
• Accounts Payable
• Accounts Receivable
• Customer Service
• Administrative Support
• Organization
• Time Management

• Administrative
• Logistics
• Manufacturing
• Customer Service & Support
• Food & Beverage

Minimum experience

0+ years

Apply by

Aug 21, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Entry level