Executive Assistant

Ready to take the next step in your career? Join a global company shaping the future with technology that drives lasting impact. Hypertec is seeking an Executive Assistant to join our team in Montreal, Québec. If you are motivated, collaborative, and aligned with our values, we would love to hear from you. We believe that how we work is just as important as what we build. Our values reflect the mindset we bring to everything we do: * Innovation * Customer Focus * Trust * Entrepreneurship What You’ll Be Contributing We are seeking a highly organized and resourceful Executive Assistant to support the divisional President and leadership team of our Construction division. Reporting to the Chief of Staff, this role is critical to ensuring the efficiency, coordination, and professionalism of business operations. This position requires a high degree of judgment, discretion, and initiative. The Executive Assistant will serve as a key partner to senior leadership, providing proactive support that enables focus on high-impact priorities. The ideal candidate brings a polished, solutions-oriented approach and is comfortable navigating complex schedules, confidential matters, and shifting priorities with poise and professionalism. Core Responsibilities: * Proactively manage calendars, schedule meetings, and ensure alignment of key priorities across leaders’ schedules; * Arrange domestic and international travel and manage related expense reports accurately and on time; * Prepare, edit, and format documents, presentations, and spreadsheets using Microsoft Office tools; * Assist in coordinating internal communications and recurring reporting cadences * Organize and maintain digital filing systems, including SharePoint sites and internal repositories; * Track action items and ensure timely follow-up on key deliverables; * Attend select meetings to capture notes, decisions, and follow-up actions as required; * Interact with internal and external stakeholders on behalf of the supported leaders, maintaining a high level of professionalism at all times; * Provide support on special projects or ad hoc initiatives as assigned by the divisional leaders or Chief of Staff. What Sets You Apart * Post-secondary education or equivalent professional experience; * Minimum 5 years of experience supporting executives or senior leaders in a dynamic corporate environment; * Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word), with familiarity in SharePoint and other Microsoft 365 collaboration tools; * Excellent written, verbal, and interpersonal communication skills; * Demonstrated ability to support multiple leaders concurrently while managing competing priorities; * Strong organizational skills, with a high level of accuracy and attention to detail; * Discretion and sound judgment in handling sensitive and confidential information; What’s In it For You: * Hybrid work model (3 days a week in office), supported by competitive benefits. * Comprehensive health benefits that ensure you and your family are covered for a wide range of medical needs. * Health Spending Account (HSA). * Employer-matched RRSP Program. * Paid Floater Days. * Our head office will soon relocate to a new, state-of-the-art facility in LaSalle, near the Lachine Canal. Designed to set new standards in sustainability, it reflects our commitment to responsible growth and innovation. Immerse Yourself in the Hypertec Journey: You think you are the right candidate for this role? We can’t wait to meet you! We look beyond the CV to discover real potential. Hit “Apply” and let’s discover it together! About Hypertec Founded in 1984, Hypertec empowers innovators to push boundaries and lead their industries through transformative technology. Through our five divisions—High Performance Compute & AI, Data Center Construction, Health, Custom Manufacturing, and Solutions Partner—we help clients turn complex challenges into opportunities for sustainable growth. Trusted by leaders in AI, financial services, media & entertainment, healthcare, and the public sector, we serve clients in over 80 countries. Recognized globally for innovation and sustainability, including our revolutionary immersion-born servers, we continue to deliver technology that makes a lasting difference. Learn more at www.hypertec.com [http://www.hypertec.com] Hypertec is an equal opportunity employer. Hypertec evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, disability status or any other legally protected characteristic. #LI-JJ1

The Executive Assistant will proactively manage calendars, travel, and documentation to support the divisional President and leadership team. They are responsible for coordinating internal communications, maintaining digital filing systems, and tracking key deliverables to ensure operational efficiency.

Candidates must have at least 5 years of experience supporting senior leaders in a dynamic corporate environment. Proficiency in Microsoft Office Suite and strong organizational, communication, and interpersonal skills are required.

• Health benefits • Health Spending Account • Employer-matched RRSP Program • Paid Floater Days

• document preparationPreferred
• Attention to detailPreferred
• SharePointPreferred
• ReportingPreferred
• Communication SkillsPreferred
• Microsoft Office SuitePreferred
• Stakeholder ManagementPreferred

Identified from the job description. Confirm important requirements above.

• Calendar management
• Travel coordination
• Expense reporting
• Microsoft Office Suite
• SharePoint
• Document preparation
• Internal communications
• Reporting
• Digital filing
• Stakeholder management
• Project support
• Communication skills
• Organizational skills
• Attention to detail
• Discretion
• Judgment
• Resourcefulness
• Microsoft 365
• Professionalism
• Business Operations
• Organizational Skills
• Expense Reports
• Solution-Oriented
• Microsoft Excel
• Artificial Intelligence
• Spreadsheets
• Customer Service
• Collaborative Software
• Document Formatting
• Financial Services
• Leadership
• Innovation
• Internal Communications
• Interpersonal Communications
• Microsoft Outlook
• Microsoft Office
• Microsoft PowerPoint
• Presentations
• Microsoft SharePoint
• Coordinating
• Filing
• Detail Oriented

• Administrative
• Management & Leadership
• Construction
• Executive Assistant
• Administrative and Executive Secretaries
• Executive Secretaries and Executive Administrative Assistants

Minimum education

High school

Minimum experience

5+ years

Posting language

English

Working hours

40 hours per week

Office presence

3 days per week