Accounting Assistant

Job Description ACCOUNTING ASSISTANT GENERAL INFORMATION Job Title: Accounting Assistant Department: Finance Reports To: CFO Direct Reports: n/a Document History: Original Document: January 2018 Revision: Date December 20, 2018 Final Approval: Date BASIC FUNCTION The Accounting Assistant is responsible for providing accounting, administrative and clerical services to a multi-functional team to ensure effective, accurate and efficient operations of the accounting and administrative functions. QUALIFICATIONS Education * High School Diploma Experience * 5+ years’ experience in accounting administration role. Skills * Full understanding of common accounting software and systems (Quickbooks, Sage etc.). * Proficient using common business programs including the Microsoft Office 365 suite, especially Outlook and Excel programs. * Ability to perform multiple tasks and use own initiative to manage time and resources of self. * Analytical abilities and problem-solving skills. * Attention to detail and able to maintain a high level of accuracy in preparing and entering large volumes of data. Personal Characteristics * Safety - We go home safe every night. * Integrity - Around here our word means something. * Quality - Our quality stands on its own. * Accountability- We provide solutions, not problems. * Teamwork - Great people working together. * Approachable by all levels. * Not afraid to approach difficult situations and dig in to find a solution. * Self-motivated to make improvements and get tasks done on time – you want to see others in the company get the information they need at the right time. Other * Must have a valid driver’s license. * Strong written and verbal communication skills. DUTIES * Receive, verify, and code invoices accordingly. * Prepare weekly and monthly payment runs. * Upload EFT payment batches into Scotia * Maintain listing of accounts payable customers * Reconcile monthly supplier statements. * Provide customer service to clients and employees (by phone or in person). * Assist Project Managers with Job Costing and verification. * Perform monthly reconciliations as directed by the CFO and assist with month-end procedures. * Perform other related duties as required. PERFORMANCE EVALUATION CRITERIA Description of Measure Numerical Target or Subjective Measure Accounts Payable Ensure AP payment process is conducted in accordance with the Finance timetable. ADDITIONAL INFORMATION The above statements are intended to describe the general nature and level of work being performed by this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required. All staff may be required to perform duties outside of their normal responsibilities from time to time.

The Accounting Assistant provides accounting, administrative, and clerical support to the finance team to ensure efficient operations. Key duties include processing invoices, managing payment runs, reconciling accounts, and assisting with month-end procedures.

Candidates must have a high school diploma and at least 5 years of experience in an accounting administration role. Proficiency in accounting software and Microsoft Office, along with strong analytical and communication skills, is required.

• Time managementPreferred
• Customer servicePreferred
• Problem solvingPreferred
• Microsoft ExcelPreferred
• CommunicationPreferred
• Data entryPreferred
• AccountingPreferred
• Microsoft OutlookPreferred

Identified from the job description. Confirm important requirements above.

• Accounting
• Quickbooks
• Sage
• Microsoft Office 365
• Outlook
• Excel
• Data entry
• Accounts payable
• Reconciliation
• Job costing
• Communication
• Problem-solving
• Analytical abilities
• Time management
• Customer service
• Microsoft 365
• Accountability
• Administrative Functions
• Valid Driver's License
• Self-Motivation
• Analytical Skills
• Microsoft Excel
• Accounts Payable
• Accounting Software
• Clerical Works
• Customer Service
• Electronic Funds Transfer
• Finance
• Invoicing
• Problem Solving
• Job Costing
• Project Management
• Microsoft Outlook
• Operations
• Performance Review
• QuickBooks (Accounting Software)
• Time Management
• Verbal Communication Skills
• Teamwork
• Detail Oriented

• Finance & Accounting
• Administrative
• Accounting Assistant
• Accounting Clerk
• Accounting and Bookkeeping Clerks
• Bookkeeping, Accounting, and Auditing Clerks

Minimum education

High school

Minimum experience

5+ years

Posting language

English

Working hours

40 hours per week