Sales & Estimating Specialist I

Job summary

The Sales & Estimating Specialist supports the outside sales team by managing project bids, tenders, and quotations while ensuring accurate documentation and pricing. They also monitor project plans, track progress against deadlines, and identify potential risks to ensure successful project execution.

Job details

About the Role Collaborates closely with the outside sales team to support project goals by developing, coordinating and implementing effective sales strategies for project bids and tenders, gathering pre- and post-tender feedback, and managing project follow-ups. Maintains and monitors project plans and delivery schedules, and tracks progress against deadlines, ensuring alignment with project objectives and customer expectations. Prepares and maintains essential project documentation and contributes to project tasks as needed to support timely and successful execution. Coordinates and attends project meetings, providing administrative and logistical support, recording key actions, and ensuring follow-ups are completed. Manages project take-offs, bid preparation, and quotations, ensuring accuracy and consistency in pricing and technical details. Facilitates quotation review with Account Managers prior to quote release. Maintains the quotation tracker, ensuring all data is current and accessible for internal stakeholders. Identifies and assesses project risks and issues, proposing and implementing solutions to maintain project momentum and mitigate disruptions. Here's a Snapshot of How You'll Contribute to Our Team Whatever your role, you will make a difference here. Knowledge of file management, transcription, and other administrative procedures. Ability to work under tight deadlines. Competency with Microsoft applications including Word, Excel, MS Project and Outlook. Ability to read engineered drawings and utilize estimating tools such as Planswift. Strong organization, negotiation, and problem-solving skills. Effective and direct communication, prioritization, accuracy, and attention to detail. Who We're Looking For Bachelor’s degree in Business, Finance, Operations or related field or post-secondary education with a project management diploma/certificate Minimum 3 years of experience in sales, project management, preferably in the waterworks/construction industry Why Choose ICONIX? We know that our people make the difference and we recognize and reward that. From health and wellness benefits to employee recognition programs, discounts, and perks, we’ve got our employees covered. Base Pay: $65,000-$70,000/Yr. Exact compensation may vary based on skills, experience, and location. Market Competitive Compensation: We reward high-performance, team work, collaboration, and a continuous improvement mindset. Employee Incentive (Bonus) Plan: Our success is built on your success. We recognize employees for outstanding performance and the unique value they bring beyond the day-to-day, through our annual bonus program*. Retirement Savings Program: ICONIX will match your contribution dollar-for-dollar to a maximum percentage that is based on your length of service with the company. Comprehensive Health and Wellness Benefits: Choose from flexible healthcare coverage designed to support all ages and stages of life. Employee Referral Program: Help us continue to grow our team. If your referral proves to be a successful hire, you receive a bonus. Learning and Development: Reach your full potential and career aspirations with training and development opportunities. Employee Discount Programs: Take advantage of discount programs offered by our corporate partners for items such as computers, mobile phone services, and more. Other perks include: Generous vacation/paid time-off allowance, career advancement opportunities, flexible work arrangements, paid time-off to volunteer, work boot reimbursement*, education assistance, stability of a three-generation Canadian-owned family business, family work atmosphere *For eligible employees. ICONIX is committed to creating accessible environments for our applicants and employees. If you require accommodation or special assistance at any stage of the application process and employment, please contact us at careers@iconixww.com with your request. Your information will be treated as confidential. Ready to build your career and realize your full potential? Apply now and join the flow! #IWW ICONIX. Real People. Real Service. Real Solutions. ICONIX is Canada’s most diverse national waterworks distributor, with footprints across the country. We offer an agile, expert team of trusted, technical problem solvers that provide reliable access to innovative products and services for businesses and communities that depend on essential water and wastewater infrastructure. Learn more about ICONIX Waterworks. Working at ICONIX Means Being Part of a Greater Organization ICONIX is proud to be part of the Deschênes Group, a family-owned business based out of Montreal, Quebec, consisting of 16 business units and growing. The Deschênes Group is consistently ranked among Canada’s Best Managed Companies, a true testament to the company’s commitment to investing in its people and in delivering the best experience to our customers and partners. Learn more about the Deschênes Group. Follow Us on Social Media

What you’ll do

The Sales & Estimating Specialist supports the outside sales team by managing project bids, tenders, and quotations while ensuring accurate documentation and pricing. They also monitor project plans, track progress against deadlines, and identify potential risks to ensure successful project execution.

Requirements

Candidates must have a bachelor's degree in a business-related field or a project management diploma, along with at least 3 years of experience in sales or project management. Proficiency in Microsoft Office applications and the ability to read engineered drawings are essential requirements.

Benefits

• Health and wellness benefits • Employee recognition programs • Employee incentive bonus plan • Retirement savings program • Employee referral program • Training and development • Employee discount programs • Paid time-off • Work boot reimbursement • Education assistance

Listed skills

• Problem solving · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Negotiation · Preferred
• Communication · Preferred
• Prioritization · Preferred
• Microsoft Word · Preferred
• Project management · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Sales strategy
• Project management
• Estimating
• Bid preparation
• Quotation management
• Microsoft Word
• Microsoft Excel
• MS Project
• Microsoft Outlook
• Planswift
• Reading engineered drawings
• Negotiation
• Problem-solving
• Communication
• Prioritization
• Attention to detail
• Outside Sales
• Sales Strategy
• Project Documentation
• PlanSwift (Takeoff Software)
• Time Off Management
• Corporate Finance
• Continuous Improvement Process
• Training And Development
• Sales
• File Management
• Innovation
• Problem Solving
• Project Management
• Wastewater
• Operations
• Project Risk Management
• Quotations
• Coordinating
• Transcribing
• Teamwork
• Detail Oriented

Job areas

• Sales
• Construction
• Administrative
• Management & Leadership
• Engineering
• Estimating Specialist
• Sales Representative (General)
• Commercial Sales Representatives
• Sales Representatives of Services, Except Advertising, Insurance, Financial Services, and Travel