Administrative Assistant

Job summary

Coordinate regional leadership calendars, travel, expenses, meetings, and action items, while supporting communications and executive events. Assist with onboarding, compliance training, and diversity and inclusion initiatives across the Customer Support and Services organization.

Job details

🚀 Hiring: Administrative Assistant (Entry-Level / 0–2 Yrs Experience) 📍 Location: Vancouver, BC (Hybrid – 3 days onsite at Vancouver 155 location / 2 days remote) ⏰ Schedule: Full-Time (37.5 hrs/week | Mon–Fri, 8:00 AM start) 💼 Type: Contract (Potential for extension) About the Role Are you a detail-oriented, highly communicative professional looking to build a career in operations, leadership support, or business analysis? We are seeking an Administrative Assistant (Level 1) to support senior leadership within our Customer Support and Services (CSS) organization in Vancouver. In this role, you will act as a key operational partner to directors across the Americas region, managing schedules, travel logistics, team communications, and high-impact off-site events. If you are eager to learn quickly and want exposure to business analysis and operational performance metrics, this is an excellent opportunity to grow your skill set! Key Responsibilities Calendar & Travel Coordination: Manage complex regional calendars, plan travel itineraries, and handle expense tracking. Meeting & Action Tracking: Participate in leadership calls, document detailed minutes, and track deliverables with cross-functional stakeholders. Communications & Events: Coordinate All-Hands meetings, quarterly calls, and executive off-site events; draft compelling internal communications. Operations & Culture: Support onboarding, team compliance training, and vital Diversity & Inclusion (D&I) initiatives. What We’re Looking For 0–2 years of experience in administrative support, coordination, or customer operations (Entry-level candidates with strong organizational potential are encouraged to apply!). Strong written and verbal communication skills with executive-level professionalism. Proven ability to multitask, prioritize, and manage tight schedules. A quick learner with high adaptability to new tools and processes. Bonus: Experience using modern AI productivity tools or an interest in business analytics/data. Why Apply? Growth Opportunity: Gain direct exposure to senior executives and learn the fundamentals of business analysis and operational metrics. Hybrid Flexibility: Enjoy a balanced mix of in-office collaboration and remote work. Equipment Provided: Full equipment setup (laptop and headset) provided. 📥 Interested or know someone who would be a great fit? Apply directly or send me a message with your updated resume! #AdministrativeAssistant #VancouverJobs #HybridJobs #JobOpening #EntryLevelJobs #Hiring #Operations #Careers

What you’ll do

Coordinate regional leadership calendars, travel, expenses, meetings, and action items, while supporting communications and executive events. Assist with onboarding, compliance training, and diversity and inclusion initiatives across the Customer Support and Services organization.

Requirements

The role is suited to entry-level candidates with 0–2 years of experience in administrative support, coordination, or customer operations. Candidates should demonstrate strong communication, organization, prioritization, multitasking, and adaptability; familiarity with AI productivity tools or an interest in business analytics is a bonus.

Benefits

• Equipment Provided
• Hybrid Work Flexibility

Listed skills

• written communication · Preferred
• Multitasking · Preferred
• Prioritization · Preferred
• Cross-Functional Coordination · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Calendar Management
• Travel Coordination
• Expense Tracking
• Meeting Minutes
• Action Tracking
• Cross-Functional Coordination
• Internal Communications
• Event Coordination
• Onboarding Support
• Compliance Training
• Diversity and Inclusion
• Written Communication
• Verbal Communication
• Multitasking
• Prioritization
• Business Analytics

Job areas

• Administrative
• Management & Leadership
• Customer Service & Support
• Data & Analytics

More jobs from IFG - International Financial Group