School Administrator (Examinations)

Job summary

Support the Examinations Manager with candidate entries, examination timetables, invigilator coordination, regulatory compliance, and the secure handling and dispatch of examination materials. Assist with student access arrangements, proofread documents, and identify improvements to administrative processes.

Job details

New Hall School is seeking to appoint a School Administrator (Examinations) to join our School on a term time only basis. The School Administrator will support the Examinations Manager in ensuring the effective planning, coordination, and delivery of internal and external examinations. Description New Hall School is seeking to appoint a School Administrator (Examinations) to join our School on a term time only basis. The School Administrator will support the Examinations Manager in ensuring the effective planning, coordination, and delivery of internal and external examinations. Alongside this role, the School Administrator (Examinations) works to support the Head of Learning Development in the administration of Access Arrangements for students. The role contributes to the smooth running of the School’s administrative function and upholds the School’s Catholic ethos, values, and strategic aims. Key Responsibilities to assist the Examinations Manager with the electronic entry of candidates for examinations, ensuring accuracy of entry codes and tiers to distribute examination entry forms to students and Heads of Department to assist the Examinations Manager in the production of timetables for internal and external examinations and to distribute these to students and relevant staff to assist in coordinating and supporting the invigilation team, including training arrangements to ensure that secure examination materials are always kept secure and that the JCQ regulations are always adhered to to support the Examinations Manager in ensuring that all examinations are run according the JCQ regulations; this includes being present in the examination venues at the start and end of examinations to act as a lead invigilator when required to assist the Examinations Manager in the secure and accurate collection, preparation and postage of examination materials to proofread documents, ensuring accuracy and adherence to house style and administrative guidelines to review administrative processes and to propose improvements, efficiencies, and cost savings The Successful Candidate Will Be Expected to have a clear understanding of, and commitment to, the aims and ethos of a Catholic independent boarding and day School to be educated to A Level standard (or equivalent) to have previous experience of working in a School or similar educational environment to have experience in examination administration or invigilation to have excellent communication, organisational, and interpersonal skills to demonstrate a high level of accuracy, discretion, and attention to detail to have strong IT skills, including experience with databases and spreadsheets to demonstrate a calm, approachable, and empathetic manner when working with young people to be able to manage a varied workload, prioritise effectively, and work under pressure to demonstrate a positive, proactive, and flexible attitude What New Hall Offers Excellent benefits & CPD Lunch without charge in term time Discounted annual membership for New Hall Sport Club New Hall School offers an exceptional working environment. The main campus occupies the stunning Grade I listed former Tudor palace of Beaulieu. The School’s conference and events venue is at the Grade I listed Boreham House, one mile away. New Hall is a warm, welcoming, and supportive community, with a staff of around 300. Beaulieu Park railway station is at the entrance to New Hall’s Avenue: 30 minutes to Stratford and 38 minutes to London Liverpool Street. The Elizabeth Line at Shenfield (13 minutes by train) terminates at Heathrow airport. There are nearby airports: London Stansted, London Southend and London City. Early applications are encouraged. We reserve the right to interview and appoint prior to the closing date of this advertisement. All adults employed by the New Hall School have a responsibility for data protection and have a duty to observe and follow the principles of the GDPR Regulations. All applicants must be able to provide evidence of their Right to Work in the UK prior to commencement of employment. As part of our need to comply with UK immigration rules, you will be required to provide Home Office stipulated documentation prior to interview. As well as verification of identity, we ask all successful candidates to undertake an enhanced DBS disclosure. In line with Keeping Children Safe in Education (KCSIE) guidance, we may also conduct an online search about any shortlisted candidates as part of our due diligence to identify any matters that might relate directly to our legal duty to meet safeguarding duties, in accordance with Keeping Children Safe in Education (KCSIE). New Hall School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. SAFEGUARDING AND FURTHER INFORMATION Due to the nature of this role, it will be necessary for the appropriate level of criminal record disclosure to be undertaken. In making your application, it is essential you disclose whether you have any pending charges, convictions, bind-overs or cautions and, if so, for which offences. This post will be exempt from the provisions of Section 4 (2) of the Rehabilitation of Offenders Act 1974. Therefore, applicants are not entitled to withhold information about convictions which for other purposes are ‘spent’ under the provision of the Act, and, in the event of the employment being taken up; any failure to disclose such convictions will result in dismissal or disciplinary action. The fact that a pending charge, conviction, bind-over or caution has been recorded against you will not necessarily debar you from consideration for this appointment.

What you’ll do

Support the Examinations Manager with candidate entries, examination timetables, invigilator coordination, regulatory compliance, and the secure handling and dispatch of examination materials. Assist with student access arrangements, proofread documents, and identify improvements to administrative processes.

Requirements

Candidates should have A Level education or equivalent, experience in a school or similar educational setting, and experience with examination administration or invigilation. They should bring strong communication, organisational, interpersonal, IT, and accuracy skills, and be able to manage competing priorities calmly and flexibly while supporting young people.

Benefits

• Professional Development
• Complimentary Lunch During Term Time
• Discounted Annual Membership for New Hall Sport Club

Listed skills

• Organisation · Preferred
• interpersonal skills · Preferred
• Communication · Preferred
• Process Improvement · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Examination Administration
• Examination Scheduling
• Candidate Entries
• Invigilation Coordination
• Examination Security
• JCQ Regulations
• Access Arrangements Administration
• Document Proofreading
• Process Improvement
• Communication
• Organisation
• Interpersonal Skills
• Accuracy and Attention to Detail
• Discretion
• Database and Spreadsheet Skills
• Workload Prioritisation

Job areas

• Education
• Administrative

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