Office and Program Coordinator

Edmonton We seek a motivated, analytical, team-oriented individual with strong communication and organizational skills. The successful candidate will be key in ICWA administration, and Program Coordination. This role is a permanent part-time position. Key Responsibilities Managing phones, mail, bills, and other administration-related tasks including Tracking the annual Inventory, Website updates and IT-related matters Corresponding with the accountant for payroll & other banking assistance, Petty cash and expense report management Coordinating ICWA program: youth, seniors and women and ECALA as required, and referring clients to services, programs, and classes. Assisting in writing grant proposals and managing program budgets and final reports for ICWA funders as required. Providing office support for the Executive Director, Board of Directors and ICWA’s programs and projects as required. Managing communications -Membership tracking and regular communications with membership, Annual reports and Newsletters. Overseeing ICWA documentation -Records keeping digitally and compliance with provincial requirements, including filing business license renewals, property tax exemptions, 211 listing updates, and annual returns. Assisting with ICWA events and special events as required Assist in recruitment, training and supervision of volunteers. Carries out other duties as assigned. Qualifications Bachelor’s degree (post-graduate preferred) in relevant field of study (e.g. administration/management, social sciences, humanities) and related work experience OR equivalent combination of education and experience. Experience working in a non-for-profit organization. Fluency in English and Hindi (proficiency in other South Asian languages is considered an asset). Experience in supervising, developing and mentoring staff. Effective writing, public speaking and presentation skills. Proficiency in Microsoft Office and Windows. Compensation And Benefits The salary for this position will be based on the candidate’s qualifications and experience. How to Apply Please send the following documents (in a single PDF file in the following sequence) to [email protected] by December 30, 2024 Resume and concise cover letter (educational and professional background, interest in and fit with the position) IQAS assessment for international credentials (strongly preferred). We thank all applicants; however, only those shortlisted for interviews will be contacted.

The role involves managing daily office administration, including payroll, billing, and records keeping, while coordinating programs for youth, seniors, and women. Additionally, the coordinator assists with grant proposals, budget management, and supporting the Executive Director and Board.

Candidates should hold a bachelor's degree in a relevant field, preferably with a postgraduate degree, and have experience working in a non-profit organization. Fluency in English and Hindi is required, along with proficiency in Microsoft Office and experience in staff supervision.

• Microsoft OfficePreferred

Identified from the job description. Confirm important requirements above.

• Office Administration
• Program Coordination
• Grant Writing
• Budget Management
• Payroll Coordination
• Records Management
• Volunteer Supervision
• Public Speaking
• Microsoft Office
• English Fluency
• Hindi Fluency
• Communication Skills
• Organizational Skills
• Analytical Skills
• Staff Mentoring

• Administrative
• Social Services
• Management & Leadership
• Government & Public Sector
• Finance & Accounting

Minimum education

Bachelor’s degree

Minimum experience

2+ years

Apply by

Sep 1, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Mid-Senior level