Project Administrator

Job summary

Manage engagement communications and records, prepare correspondence and meeting materials, and coordinate meetings, events, and follow-up actions. Support community engagement initiatives and the team’s administrative needs, including regulatory documentation, calendars, vendor onboarding, and internal communications.

Job details

Job Title: Project Administrator II Location: North York, ON & Chatham, ON Duration: 1 Year About the Role: We are seeking a detail-oriented Project Administrator II to support our Community and Indigenous Engagement team. This role involves managing communications, coordinating meetings and events, maintaining records, and ensuring compliance with regulatory requirements. You will play a key role in fostering relationships with Indigenous groups and supporting corporate citizenship initiatives. Key Responsibilities: Manage engagement mailbox and database entries. Draft letters and prepare presentations, briefing notes, and meeting materials. Coordinate meetings, take minutes, and track commitments/action items. Support sponsorship applications and community event logistics. Maintain records, SharePoint sites, and regulatory documentation. Provide team support including calendar management, vendor onboarding, and internal communications. Qualifications: Relevant education with a minimum of 3 years’ administrative experience (or equivalent). Proficiency in Microsoft Office Suite, SharePoint, and general computer use. Strong organizational, communication, and interpersonal skills. Ability to prioritize, multitask, and work independently with minimal supervision.

What you’ll do

Manage engagement communications and records, prepare correspondence and meeting materials, and coordinate meetings, events, and follow-up actions. Support community engagement initiatives and the team’s administrative needs, including regulatory documentation, calendars, vendor onboarding, and internal communications.

Requirements

Requires relevant education and at least three years of administrative experience, or equivalent. Candidates should be proficient in Microsoft Office and SharePoint, with strong organizational, communication, and interpersonal skills and the ability to prioritize and work independently.

Listed skills

• Organization · Preferred
• Regulatory Compliance · Preferred
• Administrative Support · Preferred
• interpersonal skills · Preferred
• SharePoint · Preferred
• Communication · Preferred
• Multitasking · Preferred
• Microsoft Office · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative Support
• Communication
• Meeting Coordination
• Minute Taking
• Records Management
• SharePoint
• Microsoft Office
• Database Management
• Event Coordination
• Calendar Management
• Vendor Onboarding
• Regulatory Compliance
• Organization
• Multitasking
• Interpersonal Skills

Job areas

• Administrative
• Energy
• Social Services