Accounts Payable Administrator

Job summary

The Accounts Payable Administrator is responsible for maintaining accurate financial records, processing accounts payable, and ensuring the integrity of the general ledger. The role also involves reconciling vendor accounts, managing credit card reconciliations, and monitoring fleet gas card usage.

Job details

Infinity Métis Corporation (IMC) is on a mission to create and deepen business opportunities for the Métis Community of the Regional Municipality of Wood Buffalo (RMWB). Since 2003, we've done this while maintaining the values of environmental sustainability and promoting Métis heritage within our region. To our people, we offer flexibility and the opportunity to generate growth opportunities by presenting ideas and showing initiative. We are proud to provide our team with the chance to innovate in Indigenous business while working with local membership, social profits, and educational institutions. Job Summary Reporting directly to the Financial Controller of Infinity Metis Corp. ‘IMC’, the Accounts Payable Administrator is responsible for maintaining accurate financial records and ensuring timely and accurate processing of accounts payable. This role oversees account reconciliations, monitors vendor accounts, and supports the integrity of the general ledger through proper recording and classification of financial transactions. The incumbent will conduct all activities in a manner that supports the mission, vision and values of IMC, as well as adherence to all established Policies and Procedures. This temporary, 4-month hourly position is based on forty (40) hours weekly. Additional hours may be required. Duties and Responsibilities Oversee the reconciling of accounts payable accounts to ensure orders are received and invoiced accurately, and account discrepancies and resolved with vendors. Maintain the accuracy and integrity of the general ledger, ensuring proper recording and classification of financial transactions. Complete monthly account reconciliations. Complete credit card reconciliations. Review vendor accounts and statements in preparation for payables processing. Provide vendors with all necessary documentation (credit applications, tax exemption certificates, etc.) General bookkeeping duties. Monitor and analyze fleet gas cards usage to ensure efficiency and compliance; and, Other related duties as required. Qualifications Post-secondary Certificate in Accounting, Finance or Business Administration, along with three (3) years' experience in a similar role is required. A combination of relevant post-secondary education and experience may be considered. Valid Class 5 Alberta Driver’s Licence, along with a clean driver's abstract is required. Criminal Record Check is required. Proficiency with accounting software, including Business Central, is considered an asset. Demonstrated ability to maintain a high level of confidentiality. Initiative to identify and propose solutions to solve problems. Proven, planning, and organizing skills. Results and people oriented but have sound judgment and the ability to balance other business considerations. High energy level, ability to multitask, establish priorities, work independently or in a team environment. Ability to foster a cooperative work environment by minimizing and resolving conflicts is vital. Must be decisive and work well under pressure particularly when faced with an unexpected occurrence or delay. Must be proficient will all Microsoft office suite applications, and, Must have excellent communication skills in written and spoken English. Closing Date: Open until filled. Qualified status with the Métis Nation of Alberta or fluency in Dene Cree are preferred candidate traits. We appreciate the interest of all applicants; however, only those individuals selected for interviews will be contacted.

What you’ll do

The Accounts Payable Administrator is responsible for maintaining accurate financial records, processing accounts payable, and ensuring the integrity of the general ledger. The role also involves reconciling vendor accounts, managing credit card reconciliations, and monitoring fleet gas card usage.

Requirements

Candidates must possess a post-secondary certificate in Accounting, Finance, or Business Administration along with at least three years of relevant experience. A valid Class 5 Alberta Driver’s Licence and a clean driver's abstract are required, as is the ability to pass a criminal record check.

Listed skills

• Time management · Preferred
• Problem solving · Preferred
• Financial Reporting · Preferred
• Attention to detail · Preferred
• Data analysis · Preferred
• Multitasking · Preferred
• Communication Skills · Preferred
• Microsoft Office Suite · Preferred
• Bookkeeping · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounts payable
• General ledger
• Account reconciliation
• Bookkeeping
• Financial reporting
• Microsoft office suite
• Business central
• Data analysis
• Problem solving
• Communication skills
• Time management
• Attention to detail
• Confidentiality
• Multitasking
• Account Reconciliation
• People Oriented
• Energetic
• Environmental Sustainability
• Decisiveness
• Credit Card Reconciliations
• Planning
• Accounts Payable
• Accounting
• Accounting Software
• Business Administration
• Communication
• English Language
• Finance
• Financial Statements
• General Ledger
• Microsoft Office
• Proactivity

Job areas

• Finance & Accounting
• Administrative
• Accounts Payable Administrator
• Accounts Payable / Receivable Clerk
• Accounting Associate Professionals
• Bookkeeping, Accounting, and Auditing Clerks