Office & Support Administrator - RSI

Company Name Reamined Systems Inc. Location: Toronto, Ontario Status: Full-time Permanent Current Vacancy Salary Range: The annual salary for this position ranges from $57,750 - $70,750. Exact compensation may vary based on qualification, experience, and education. Closing date: August 23, 2026 We are Reamined Systems INC. (RSI). We provide specialized real property assessment and tax delivery assistance to municipalities in Ontario, Canada. Our people are what drives our innovation, growth, and well-being. We are looking for an Office & Support Administrator to help grow our business and contribute to our future. This role is key in supporting the Senior Director, Operations, the ESC President, and the broader operations team. This position is central to the day-to-day effectiveness of the office, ensuring leaders and teams are well-supported through strong coordination, organization, and communication. In this role, you’ll manage a wide range of administrative and office functions, from coordinating office services and vendor relationships to supporting operational processes and employee programs, helping to create a well-run, efficient, and responsive work environment. What You’ll Do Provide executive administrative support to the Senior Director, Operations and ESC President, including calendar management, scheduling, and preparation of documents and presentations Act as a central point of contact for office operations, handling calls, emails, and inquiries on behalf of the team Coordinate meetings and events end-to-end, including logistics, catering, travel, and room/equipment setup Oversee day-to-day office administration, including mail, shipments, supplies, and vendor coordination Coordinate external conferences and events, including registrations, logistics, and ensuring materials and collateral are prepared and delivered on time Manage building and facilities requests, including submitting and tracking service requests and coordinating with building management Support financial administration, including processing invoices and corporate card transactions Maintain access and security processes, including key cards, visitor/vendor coordination, and office access tracking Prepare and maintain reports and records, including operational reporting and documentation systems Provide shared administrative support across ESC and RSI teams, balancing priorities and supporting multiple stakeholders What You’ll Need Post-secondary diploma, with at least three (3) plus years of experience in an administrative, office coordination, or business support role Strong planning and organizational skills, with the ability to manage multiple priorities and deadlines Excellent verbal and written communication skills, with experience engaging with employees, leadership, and external vendors Proven ability to work independently and manage competing demands Strong proficiency in Microsoft Office (including Outlook, Teams, and PowerPoint) Key Competencies Able to prioritize effectively and manage multiple deadlines Clear, professional written and verbal communication with a range of stakeholders Consistently produces accurate work, especially with data and reporting Works effectively with teams, leadership, and external partners Identifies issues and takes proactive steps to resolve and improve processes Takes ownership and delivers on commitments consistently Self-starter with the ability to take initiative, anticipate needs, and follow through with minimal direction Adaptable and comfortable managing a variety of tasks in a fast-paced, dynamic environment What We Offer At ISC, we believe in progress with purpose and are proudly certified as a Great Place to Work. We’re committed to creating a supportive, inclusive, and engaging environment where people can thrive. Here’s what you can expect when you join our team: We believe in progress with purpose. Innovative technology Growth through strategic partnerships Investment in new products We support your growth. Career development opportunities Education support We care about people. Competitive salary and benefits package Hybrid work schedule Recognition programs Help us with the delivery of property tax systems that work. If this opportunity interests you, please apply by August 23, 2026. We would like to thank all candidates for their interest, however, only those selected to continue in the recruitment process will be contacted. If you are selected for an interview, please advise if you require any accommodation prior to the interview. A Little More About Us Reamined Systems Inc. is a wholly owned subsidiary of ISC. ISC is the leading provider of registry and information management services for public data and records. Throughout our history, we've excelled at delivering value to government, industry, and our community. We are the partner of choice for governments and private sector organizations seeking solutions across the information management spectrum

The role provides executive administrative support to senior leadership and manages day-to-day office operations, including vendor coordination and facility requests. It also involves coordinating meetings, events, and financial administration tasks to ensure organizational efficiency.

Candidates must have a post-secondary diploma and at least three years of experience in an administrative or business support role. Proficiency in Microsoft Office and strong organizational and communication skills are essential.

• Competitive salary • Benefits package • Hybrid work schedule • Recognition programs • Career development opportunities • Education support

• Microsoft OfficePreferred
• Microsoft OutlookPreferred
• CommunicationPreferred
• OrganizationPreferred
• Time managementPreferred
• Problem solvingPreferred

Identified from the job description. Confirm important requirements above.

• Executive Administrative Support
• Calendar Management
• Office Coordination
• Event Planning
• Vendor Management
• Financial Administration
• Microsoft Office
• Outlook
• Teams
• PowerPoint
• Operational Reporting
• Communication
• Organization
• Time Management
• Problem Solving
• Stakeholder Management

• Administrative
• Management & Leadership
• Government & Public Sector
• Customer Service & Support
• Consulting

Minimum education

College diploma

Minimum experience

2+ years

Apply by

Sep 11, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Mid-Senior level