Accounts Payable Clerk - Parts

Job summary

Process, code, post, and route parts invoices for approval; match invoices with packing slips and purchase orders, reconcile vendor statements, and respond to vendor inquiries. Support sales administration by maintaining schedules and files, updating CRM records, completing deal files, processing rebilling and warranty credits, and providing backup administrative support.

Job details

ALL IN ON A REWARDING CAREER AT INLAND Inland Truck & Equipment is an industry leader in the heavy-duty truck and equipment sales, service, and parts marketplace. When we say we’re ALL IN, we mean we’re all in on you and your career. We are a great place to work—with competitive pay and benefits, mentorship, growth opportunities, and a culture that prioritizes teamwork, safety, and community support. We are committed to embracing new technology, ensuring that we stay at the forefront of innovation in our industry. With over 1,700 employees across 44 locations in North America, we provide exciting employment opportunities that can drive your future growth. Join us at Inland Truck & Equipment and go ALL IN on a career that has it all. This position is located at our sales and service dealership in Winnipeg, MB THE OPPORTUNITIES The Accounts Payable Clerk – Parts will have the primary responsibility of coding, processing, and approving parts department payables in a timely manner. Your Responsibilities Accounts Payable Duties: Manages all incoming packing slips and parts invoices Matches packing slips and purchase orders to parts invoices to process Processes invoices Codes parts invoices and sends forward for approval Posts invoices Manages vendor return schedule and other management schedules as assigned Reconciles vendor statements with accounts payable ledger and follows up on outstanding items Sends vendor database changes to head office Answers all vendor inquiries Provides computer word processing and spreadsheet application support for the sales department. Maintains files in a secure and confidential manner. Other Duties: Records whole goods holds, delivery status, and delivered status in CRM. In collaboration with Truck Marketing & Communications Representative orders/purchases supplies unique to the truck & equipment sales department (i.e. product brochures, specification sheets, specialized letterhead, file folders, key rings and tags, CalPro calendar materials, insurance documentation, etc.) Completes deal files, checking for accuracy of information in CRM and ensures that costs, taxes, profits, and commissions are calculated correctly. Processes re-billing to other Inland dealerships and warranty credits for customers Processes journal vouchers for warranty and credit departments (in some branches) Backup for other administrative positions as directed by manager (AP Clerk, Reception, etc.) Maintains professional appearance and neat work area Becomes familiar with and complies with the company’s Health & Safety Manual File paperwork as necessary Other duties may be assigned What We Look For Basic post-secondary accounting education required, certificate or diploma preferred One to three years related experience in Accounts Payable Good basic accounting knowledge Proficient in Microsoft Suite products, with Intermediate level skill in Excel Detail oriented, strong organizational, and problem-solving skills Great written and verbal communication, and strong interpersonal skills Inventory management knowledge is an asset. Canada Benefits Package Our employees receive a generous benefits package including: Extended Medical (including Vision) Dental Prescription benefits RRSP with employer matching program Long Term and Short-Term Disability Life Insurance and Accidental Death and Dismemberment Insurance Paid Time Off On-going training opportunities Are you ready to go ALL IN on a career at Inland? We invite you to apply today!

What you’ll do

Process, code, post, and route parts invoices for approval; match invoices with packing slips and purchase orders, reconcile vendor statements, and respond to vendor inquiries. Support sales administration by maintaining schedules and files, updating CRM records, completing deal files, processing rebilling and warranty credits, and providing backup administrative support.

Requirements

Requires basic post-secondary accounting education, with a certificate or diploma preferred, and one to three years of related accounts payable experience. Candidates should have basic accounting knowledge, intermediate Excel skills, strong organizational and problem-solving abilities, attention to detail, and effective communication and interpersonal skills; inventory management knowledge is an asset.

Benefits

• Extended Medical Insurance
• Vision Insurance
• Dental Insurance
• Prescription Benefits
• RRSP With Employer Matching
• Long-Term Disability Insurance
• Short-Term Disability Insurance
• Life Insurance
• Accidental Death and Dismemberment Insurance
• Paid Time Off
• Ongoing Training

Listed skills

• Problem solving · Preferred
• Organization · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Microsoft Office · Preferred
• Inventory management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounts Payable
• Invoice Processing
• Invoice Coding
• Purchase Order Matching
• Account Reconciliation
• Vendor Relations
• Microsoft Excel
• Microsoft Office
• Word Processing
• Spreadsheet Applications
• Inventory Management
• Attention to Detail
• Organization
• Problem-Solving
• Written and Verbal Communication
• Customer Relationship Management

Job areas

• Finance & Accounting
• Administrative
• Transportation
• Customer Service & Support

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