Administrative Assistant - Office

Job summary

Coordinate office and HR activities, manage communications and records, schedule appointments, and support meetings and events. Provide customer service, respond to employee inquiries, conduct research, enter data, maintain databases, and perform basic bookkeeping.

Job details

Overview Languages English Education College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year or equivalent experience Experience 7 months to less than 1 year On site Work must be completed at the physical location. There is no option to work remotely. Responsibilities Tasks Arrange and co-ordinate seminars, conferences, etc. Coordinate the activities of the HR department in order to ensure they meet the organization’s goals Coordinate the flow of information within the team Direct staff Open and distribute mail and other materials Record and prepare minutes of meetings, seminars and conferences Determine and establish office procedures and routines Schedule and confirm appointments Answer telephone and relay telephone calls and messages Answer electronic enquiries Compile data, statistics and other information Advise senior management Respond to employee questions and complaints Greet people and direct them to contacts or service areas Set up and maintain manual and computerized information filing systems Type and proofread correspondence, forms and other documents Conduct research Perform data entry Provide customer service Maintain and manage digital database Perform basic bookkeeping tasks Experience and specialization Computer and technology knowledge Sage Accounting Software MS Excel MS Outlook MS PowerPoint MS Windows MS Word Electronic scheduler Database software MS Office Computerized bookkeeping system Technical terminology Business Additional information Security and safety Vulnerable sector check Transportation/travel information Public transportation is available Work conditions and physical capabilities Ability to work independently Fast-paced environment Tight deadlines Attention to detail Repetitive tasks Personal suitability Ability to multitask Excellent written communication Organized Accurate Reliability Time management Accountability Dependability Due diligence Benefits Other benefits Free parking available Learning/training paid by employer Team building opportunities Variable or compressed work week

What you’ll do

Coordinate office and HR activities, manage communications and records, schedule appointments, and support meetings and events. Provide customer service, respond to employee inquiries, conduct research, enter data, maintain databases, and perform basic bookkeeping.

Requirements

Requires a college, CEGEP, or other non-university certificate or diploma from a program lasting 3 months to less than 1 year, or equivalent experience. Requires 7 months to less than 1 year of experience, English proficiency, and familiarity with office software, databases, and computerized bookkeeping; a vulnerable sector check is also required.

Benefits

• Free Parking
• Employer-Paid Learning and Training
• Team-Building Opportunities
• Variable or Compressed Work Week

Listed skills

• Office Administration · Preferred
• Appointment Scheduling · Preferred
• Data entry · Preferred
• Customer service · Preferred
• written communication · Preferred
• Bookkeeping · Preferred
• Microsoft Office · Preferred
• Time management · Preferred
• Attention to detail · Preferred
• Multitasking · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Office Administration
• Human Resources Coordination
• Staff Direction
• Appointment Scheduling
• Meeting Coordination
• Records Management
• Data Entry
• Customer Service
• Written Communication
• Bookkeeping
• Database Management
• Microsoft Office
• Sage Accounting Software
• Time Management
• Attention to Detail
• Multitasking

Job areas

• Administrative
• Human Resources
• Finance & Accounting
• Customer Service & Support

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