Flight Coordinator

Job summary

Prepare flight itineraries and coordinate flight operations, including permits, ground handling, fuel, slots, crew and passenger logistics, and accommodations. Monitor flights, communicate schedule changes and safety-related conditions, address potential delays, and submit post-flight expense reports.

Job details

JOB DESCRIPTION Insight Global is seeking a Flight Administrator to join the corporate team of a top aerospace company flying out of St-Hubert, QC. This role is 5x week onsite in St-Hubert, QC. The primary duty of the Flight Administrator is to prepare trip itineraries for flight crews, while coordinating all the necessary logistics that are associated with a trip. The Administrator must have a strong knowledge of aircraft scheduling perimeters, including (but not limited to) aircraft limitations, time zone changes, crew duty and rest limitation, overflight and landing permit requirements, airport curfews, over-flight exemptions, US Customs requirements such as general declarations, APIS submissions and so on. Flight Administrator are responsible for ensuring timely and accurate schedule communication to crew members and maintenance technicians. As well as providing clients with the highest level of customer service. Key Responsibilities: Monitors the status of all planned flights and flights in progress from the point of origin to final destination (flight following) Ensures all ground handling, de-icing, fuel, landing/departure slots and landing/overfly permits are in order before releasing a flight. Identifies, anticipates and takes corrective action to minimize actual/potential delays due to scheduling operations, crew legality and maintenance issues. Advises appropriate personnel of potential/actual delays and conditions affecting safety of flight. Responsible for crew logistics, arranging/coordinating crew ground transportation and hotel accommodations. Review, prepare and submit post flight expense reports. Responsible for passenger logistics, ensuring that passengers’ ground transportation, catering and other requests are taken care of. REQUIRED SKILLS AND EXPERIENCE 2-5 years of relevant past professional experience NICE TO HAVE SKILLS AND EXPERIENCE French is an asset Knowledge of Transport Canada regulations Compensation: $28/hr to $42/hr Exact compensation may vary based on several factors, including skills, experience, and education. Artificial intelligence tools are used to assist in screening and assessing applicants for this position. Vacancy: This posting is for a currently vacant role, and the successful candidate will be hired into an existing open position

What you’ll do

Prepare flight itineraries and coordinate flight operations, including permits, ground handling, fuel, slots, crew and passenger logistics, and accommodations. Monitor flights, communicate schedule changes and safety-related conditions, address potential delays, and submit post-flight expense reports.

Requirements

Requires 2–5 years of relevant professional experience. French and knowledge of Transport Canada regulations are assets.

Listed skills

• French · Preferred
• Customer service · Preferred
• Regulatory Compliance · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Flight Planning
• Flight Following
• Aircraft Scheduling
• Crew Logistics
• Passenger Logistics
• Regulatory Compliance
• Transport Canada Regulations
• Crew Duty And Rest Limitations
• Flight Permits
• Ground Handling Coordination
• Delay Management
• Customer Service
• Expense Reporting
• U.S. Customs Documentation
• APIS Submissions
• French

Job areas

• Transportation
• Logistics
• Administrative
• Customer Service & Support

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