Notary Receptionist

Job summary

Provide reception and front desk support, manage emails and incoming calls, coordinate couriers, handle mail, and occasionally make bank runs. Perform general administrative duties while supporting office operations and learning from experienced professionals.

Job details

Pay: 20$ - 23$/hr Vacancy: New Vacancy Location: Yaletown office Dates: November 2nd - November 27th, opportunity for extension Description: Our client is seeking a Receptionist for a 3-week contract assignment located fully onsite in Yaletown, Vancouver. The contract will be from November 2nd to November 27th, with the first week dedicated to training and shadowing the current receptionist before they leave on vacation. The successful candidate will be responsible for reception and front desk support, answering and responding to emails, coordinating couriers, managing incoming calls, handling mail and occasional bank runs, and providing general administrative assistance. This is an excellent opportunity for someone looking to gain exposure within a professional office environment, sit in on meetings, learn from experienced professionals, and potentially transition into a more permanent administrative or legal support role. Must Haves: 2+ years of administrative, office support, customer service, or related professional experience (part time work is applicable) Strong verbal and written communication skills Professional and positive demeanor with excellent interpersonal skills Ability to manage multiple tasks and priorities in a busy office environment Strong organizational skills and attention to detail Comfortable handling emails, phone calls, and general administrative duties Ability to work independently and ask questions when clarification is needed Strong work ethic with a willingness to learn and take on additional responsibilities Ability to remain calm and professional under pressure Available to work fully onsite in Yaletown from approximately 9:30 AM to 5:00/5:30 PM Plusses: Receptionist or front desk experience Legal assistant experience Experience working within a law firm or legal environment Familiarity with Clio legal practice management software Calendar management experience Data entry experience Interest in growing into a permanent role Experience supporting senior professionals or office leadership Eagerness to learn new skills and take on additional responsibilities Interest in gaining exposure to meetings and broader office operations beyond traditional reception duties We may use artificial intelligence tools to assist with the screening, assessment, or selection of potential applicants for this position.

What you’ll do

Provide reception and front desk support, manage emails and incoming calls, coordinate couriers, handle mail, and occasionally make bank runs. Perform general administrative duties while supporting office operations and learning from experienced professionals.

Requirements

Requires at least two years of administrative, office support, customer service, or related professional experience, along with strong communication, organizational, and interpersonal skills. Candidates must be comfortable managing competing priorities, working independently, remaining professional under pressure, and working onsite in Yaletown during the stated daytime schedule.

Listed skills

• Administrative Support · Preferred
• written communication · Preferred
• Organization · Preferred
• Attention to detail · Preferred
• Multitasking · Preferred
• Customer service · Preferred
• Data entry · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Reception
• Front Desk Support
• Email Communication
• Courier Coordination
• Incoming Call Management
• Mail Handling
• Administrative Support
• Verbal Communication
• Written Communication
• Organization
• Attention To Detail
• Multitasking
• Customer Service
• Calendar Management
• Data Entry
• Clio

Job areas

• Administrative
• Legal
• Customer Service & Support

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