Administrative Assistant

Job summary

Manage the Director’s calendar, coordinate meetings and travel, and organize seminars, conferences, and academic events. Handle communications, website and social media updates, grant and academic document support, invoice and expense processing, financial follow-ups, human resources support, and liaison with administrative and institutional services.

Job details

Pragmatic Health Ethics Research Unit Montreal | On-site Part-time (21 hours/week) About IRCM The Montreal Clinical Research Institute (IRCM) is a world-class biomedical research centre dedicated to advancing health through science. The work of our research teams contributes to major breakthroughs in biomedical research. We offer an environment where scientific rigour and collaboration drive the advancement of knowledge. What the Position Offers * Contribute to meaningful work that has a tangible impact on health and research. * Work in a rigorous, collaborative and people-focused environment. * Participate in stimulating projects and continuous improvement initiatives. Responsibilities * Manage the Director’s calendar and coordinate meetings. * Organize seminars, conferences and academic events. * Manage communications, the website and social media. * Provide support for grant applications and the preparation of academic documents. * Coordinate business travel arrangements. * Process invoices, expense reimbursements and financial follow-ups. * Provide support for human resources activities. * Liaise with administrative and institutional services. Essential Qualifications * College diploma (DEC). * Relevant administrative experience. * Proficiency in both French and English. Key Competencies * Strong organizational and priority management skills. * Attention to detail and commitment to confidentiality. * Clear communication and effective collaboration skills. Benefits * Generous vacation and personal day allowances. * Additional time off during the holiday season. * Defined-benefit pension plan (RREGOP). * Employee Assistance Program (EAP). * Bicycle-friendly facilities, including secure bicycle parking and showers. * Convenient location in the heart of Montreal. How to Apply Submit your application (resume) by clicking “Apply.” To learn more about IRCM: https://www.ircm.qc.ca [https://www.ircm.qc.ca/] Selection Process Shortlisted candidates will be contacted for an interview. Background checks may be conducted depending on the nature of the position. IRCM is committed to equity, diversity and inclusion. We encourage applications from individuals of all backgrounds. Accommodation measures are available upon request for candidates invited to an interview.

What you’ll do

Manage the Director’s calendar, coordinate meetings and travel, and organize seminars, conferences, and academic events. Handle communications, website and social media updates, grant and academic document support, invoice and expense processing, financial follow-ups, human resources support, and liaison with administrative and institutional services.

Requirements

A college diploma (DEC) and relevant administrative experience are required. Candidates must be proficient in French and English and demonstrate strong organizational and priority-management skills, attention to detail, confidentiality, clear communication, and effective collaboration.

Benefits

• Generous Vacation and Personal Days
• Additional Holiday Season Time Off
• Defined-Benefit Pension Plan
• Employee Assistance Program
• Secure Bicycle Parking
• Bicycle-Friendly Facilities
• Showers
• Convenient Montreal Location

Listed skills

• Organization · Preferred
• Attention to detail · Preferred
• Priority Management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Calendar Management
• Meeting Coordination
• Event Organization
• Communications
• Website Management
• Social Media Management
• Grant Application Support
• Academic Document Preparation
• Travel Coordination
• Invoice Processing
• Expense Reimbursements
• Financial Follow-Up
• Human Resources Support
• Organization
• Priority Management
• Attention to Detail
• Grant Applications
• Bilingual (French/English)
• Ethical Standards And Conduct
• Administrative Functions
• Research
• Medical Research
• Clinical Research
• Communication
• Confidentiality
• Continuous Improvement Process
• Employee Assistance Programs
• Invoicing
• Travel Arrangements
• Collaboration
• Prioritization
• Detail Oriented

Job areas

• Administrative
• Science & Research
• Healthcare
• Human Resources
• Finance & Accounting
• Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

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