Senior Document Controller

Senior Document Control Specialist Location: Vancouver, Canada or Hermosillo, Mexico Employment Type: Regular Full Time Workplace Type: In-Office Compensation: $60,000 - $120,000 annually About the Role We are looking for an experienced Document Control Specialist with outstanding communication, organizational, and interpersonal skills to manage all aspects of document and information management across mid-scale capital projects. Key Responsibilities Champion safety leadership and adhere to environmental rules and procedures. Lead all aspects of Document Control, implementing Information Management (IM) standards, processes, and tools. Manage and maintain electronic document management systems (EDMS) platforms, ensuring accurate classification (document coding), tagging, version control, and document distribution. Develop and maintain project IM plans, distribution matrices, and document handover and close-out packages. Process Document Transmittals and ensure timely transmittals and approvals within agreed performance targets. Conduct regular quality audits and assurance reviews to ensure compliance with internal, client, and regulatory standards. Liaise with contractors, project managers, engineers, and external stakeholders on all document control processes. Generate and distribute document control reports and pending review status updates to project management. Train users on IM tools and procedures, and contribute to continuous process improvement. Qualifications Post-secondary degree or diploma in Business Administration, Library & Information Studies, or a related field. 5–10 years of document control experience, preferably in mid-scale capital, infrastructure, mining, or construction projects. Bilingual in English and Spanish is preferred. Proficiency in Aconex, SharePoint, ProjectWise, or similar EDMS platforms. Strong command of Microsoft Office Suite and Adobe/PDF tools. Experience with lifecycle management, regulatory documentation, permitting, and environmental records is an asset. Certification in document management or information governance is an asset. Self-motivated, detail-oriented, and able to work independently in a fast-paced environment.

The Senior Document Controller will manage all aspects of document and information management across mid-scale capital projects. Key responsibilities include leading document control processes, managing electronic document management systems, and ensuring compliance with internal and regulatory standards.

Candidates should have a post-secondary degree or diploma in a related field and 5-10 years of document control experience, preferably in capital projects. Bilingualism in English and Spanish is preferred, along with proficiency in relevant software tools.

Identified from the job description. Confirm important requirements above.

• Document Control
• Information Management
• Electronic Document Management Systems
• Quality Audits
• Communication
• Organizational Skills
• Interpersonal Skills
• Aconex
• SharePoint
• ProjectWise
• Microsoft Office Suite
• Adobe/PDF Tools
• Lifecycle Management
• Regulatory Documentation
• Permitting
• Environmental Records

Minimum education

Other education

Minimum experience

5+ years

Apply by

Jan 9, 2027