Business Development & Marketing Assistant

Job summary

Coordinate meetings and events, support projects and research, prepare reports, and assist with departmental onboarding, training, and recordkeeping. Handle expense reconciliation and invoices, and draft, edit, format, and distribute documents and presentations in compliance with brand standards.

Job details

IQ PARTNERS is pleased to assist a modern, innovative, and leading law firm in their search for a Business Development & Marketing Assistant to support Directors in the Business Development and Marketing teams. This is an excellent opportunity for someone with an administrative background in professional services who has an interest in becoming an executive assistant and/or establishing a career in Business Development or Marketing. Overview of Responsibilities: Meeting & Event Coordination: Scheduling, logistics, preparing agendas and materials, taking minutes, tracking action item deadlines. Project Support/Research & Reporting: Supporting special projects, conducting research, and reporting for leadership. Department Support: Coordinating onboarding and training, organizing events and conferences for the departments, and maintaining accurate records. Financial Administration: Reconciling department expenses, processing invoices, and preparing Director expense reports. Document Preparation & Brand Compliance: Drafting, preparing, editing, formatting, and distributing documents and presentations to ensure brand compliance. Qualifications: Bachelor Degree is required. Min. 1 year of experience as an administrative assistant, executive assistant, marketing assistant, or business development assistant from a professional services environment. Experience supporting senior leadership/executives is an asset. Skills: Strong planning and organizational capabilities, with the ability to manage competing priorities and meet deadlines in a dynamic work environment. Clear and effective communication skills. A strong commitment to service excellence and the ability to establish positive, trusted relationships with senior executives. Proficiency in Microsoft Office, including advanced knowledge of Word, Excel, Outlook, and PowerPoint. Takes initiative, works independently, and demonstrates accountability for assigned responsibilities and outcomes. Applies sound judgment, maintains confidentiality, and approaches challenges with practical problem-solving skills. Willingness to adjust working hours as needed to accommodate business priorities and time-sensitive deadlines. Perks: Hybrid work from home schedule Comprehensive benefits coverage from day 1 Pension Wellness reimbursement Tuition reimbursement Performance bonus Staff appreciation events If you meet the requirements, please apply in confidence! All successful applicants will receive an email inviting them to set up a time for an exploratory call from a recruitment consultant email address ending in @iqpartners.com. Please note, no IQ PARTNERS employee would ever contact you from an unofficial domain (gmail, yahoo, hotmail, etc.). To support a fair and efficient hiring process, we may use AI-assisted tools for tasks such as scheduling, note-taking, candidate communications, and assisting our team with aspects of candidate evaluation. These tools are used to support our recruiters and hiring managers, not replace them. All hiring decisions are made by people, who review and assess candidates using their professional judgment. If you have any questions about how we use AI in our hiring process, we’re happy to discuss.

What you’ll do

Coordinate meetings and events, support projects and research, prepare reports, and assist with departmental onboarding, training, and recordkeeping. Handle expense reconciliation and invoices, and draft, edit, format, and distribute documents and presentations in compliance with brand standards.

Requirements

A bachelor’s degree and at least one year of administrative, executive assistant, marketing assistant, or business development assistant experience in a professional services environment are required. The role calls for strong organizational and communication skills, advanced Microsoft Office proficiency, discretion, sound judgment, and the ability to manage competing priorities; experience supporting senior executives is an asset.

Benefits

• Hybrid Work Schedule
• Comprehensive Benefits Coverage From Day One
• Pension
• Wellness Reimbursement
• Tuition Reimbursement
• Performance Bonus
• Staff Appreciation Events

Listed skills

• Problem solving · Preferred
• Organization · Preferred
• Microsoft Excel · Preferred
• Planning · Preferred
• Communication · Preferred
• Prioritization · Preferred
• Microsoft Word · Preferred
• Relationship Building · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Planning
• Organization
• Prioritization
• Communication
• Relationship Building
• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft PowerPoint
• Initiative
• Independent Work
• Accountability
• Confidentiality
• Judgment
• Problem-Solving
• Event Coordination

Job areas

• Administrative
• Marketing
• Management & Leadership
• Legal
• Finance & Accounting

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