Recruitment Coordinator

Job summary

The Recruitment Coordinator will manage the end-to-end hiring process, including scheduling interviews, issuing offer letters, and coordinating onboarding activities. They are also responsible for maintaining HR data accuracy and serving as a primary point of contact for candidates and stakeholders.

Job details

Job Type: Full-Time | Location: Vancouver, BC | Department: People, Culture & Community | Reporting to: Talent Acquisition | Work Location Type: #hybrid IREN is a vertically integrated AI Cloud provider, delivering large-scale data centers and GPU clusters for AI training and inference. IREN’s platform is underpinned by its expansive portfolio of grid-connected land and power in renewable-rich regions across North America, Europe and APAC. With 100% renewable energy, we build, own and operate our data centers and take pride in being at the forefront of sustainable solutions for the ever-evolving applications of high-performance compute. We believe that human progress is invaluable, but it should be done in the right way – responsibly, sustainably and having a positive impact on the communities we operate in. We’re looking for a highly driven Recruitment Coordinator who thrives in a fast-paced environment and knows how to bring structure to chaos. In this role, you’ll be at the heart of our hiring process - juggling multiple priorities, managing tight deadlines, and ensuring every detail is flawlessly executed. A strong sense of urgency, exceptional organizational skills, and meticulous attention to detail are essential. If you’re energized by high-volume coordination, love keeping things moving, and take pride in delivering a seamless candidate experience under pressure, we’d love to hear from you. * 3+ years of experience in office administration or an entry-level HR support role, with hands-on exposure to HR processes, reporting, and data tracking. * Exceptional attention to detail with the ability to maintain accuracy while managing high volumes of tasks in a fast-paced environment. * Strong working knowledge of Microsoft Office Suite, particularly Excel (data tracking and reporting), as well as Planner, SharePoint, and Teams for coordination and collaboration. * Highly organized and able to prioritize competing deadlines while supporting multiple stakeholders across recruitment and HR functions. * Proactive, resourceful, and solutions-focused, with the ability to anticipate needs and follow through with minimal supervision. * Strong coordination and administrative skills, with the ability to bring structure and clarity to busy workflows. * Exposure to recruitment coordination (interview scheduling, candidate communication, ATS management) is an asset. * Familiarity with U.S. and Canadian HR practices, employment standards, and compliance requirements is considered a plus. * Prepare, issue, and track offer letters and employment agreements, ensuring accuracy, proper approvals, and timely delivery. * Coordinate and initiate background checks within required turnaround times, proactively monitoring progress and following up to ensure completion. * Support the planning and coordination of job fairs, recruitment events, and team engagement activities. * Schedule interviews across multiple stakeholders, manage calendar logistics, and ensure candidates and hiring leaders are fully prepared. * Maintain strict confidentiality of sensitive HR and candidate information, ensuring compliance with privacy standards and internal policies. * Serve as a point of contact for candidate and external inquiries, providing timely, professional communication throughout the recruitment lifecycle. * Manage day-to-day recruitment administration to deliver a seamless, organized, and positive candidate experience. * Coordinate onboarding activities for new hires, including documentation, system updates, and status communications to all candidates. * Extract and compile data from HR systems to generate reports in Excel (e.g., headcount, recruitment metrics, turnover), ensuring accuracy and data integrity. At IREN, we offer a comprehensive Total Rewards package designed to support your health, well-being, and long-term success. Our Canada package for hourly paid positions includes: Compensation * The hourly rate of pay range for this position is $26-30/hour CAD. Health & Wellness * Medical, dental, and vision insurance coverage – 100% company paid for employees and dependents * Company-paid life and disability insurance * Voluntary life and critical illness coverage available * Employee Assistance Program and virtual health care platform Financial Well-Being * RRSP with company match * Voluntary TFSA Growth & Development * Opportunities for advancement and internal mobility * Training and personal development opportunities Lifestyle & Culture * Company events and team-building activities Podtech Data Centers Inc., the employing entity and proud member of the IREN Group is an equal opportunity employer that is committed to creating an inclusive workplace. We evaluate qualified applicants without regard to race, colour, religion, age, sex, sexual orientation, gender identity, genetic information, national origin, disability, veteran status, and other legally protected characteristics. By applying for this position and submitting your resume and application materials, you consent to the processing of your personal information in accordance with our Job Applicant Privacy Statement available on our website at www.iren.com [http://www.iren.com/].

What you’ll do

The Recruitment Coordinator will manage the end-to-end hiring process, including scheduling interviews, issuing offer letters, and coordinating onboarding activities. They are also responsible for maintaining HR data accuracy and serving as a primary point of contact for candidates and stakeholders.

Requirements

Candidates must have at least 3 years of experience in office administration or HR support with strong proficiency in Microsoft Office, particularly Excel. Exceptional organizational skills, attention to detail, and the ability to manage high-volume tasks in a fast-paced environment are essential.

Benefits

• Medical insurance • Dental insurance • Vision insurance • Life insurance • Disability insurance • Employee Assistance Program • Virtual health care • RRSP with company match • Voluntary TFSA • Training and development opportunities

Listed skills

• Time management · Preferred
• Teams · Preferred
• Microsoft Excel · Preferred
• SharePoint · Preferred
• Reporting · Preferred
• Office Administration · Preferred
• Microsoft Office Suite · Preferred
• Onboarding · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Recruitment coordination
• Office administration
• HR processes
• Data tracking
• Microsoft Office Suite
• Excel
• Planner
• SharePoint
• Teams
• Interview scheduling
• Candidate communication
• ATS management
• Background check coordination
• Onboarding
• Reporting
• Time management
• Recruitment Metrics
• Resourcefulness
• Workplace Inclusivity
• Office Administration
• Virtual Health
• Workflow Management
• Organizational Skills
• AI/ML Inference
• Follow Through
• Machine Learning Model Training
• Administrative Functions
• Planning
• Data Version Control (DVC)
• Artificial Intelligence
• Management
• Communication
• Confidentiality
• Data Centers
• Data Integrity
• Employee Assistance Programs
• Employment Contracts
• Renewable Energy
• Microsoft Office
• Microsoft SharePoint
• Team Building
• Vision Insurance
• Scheduling
• Coordinating
• Detail Oriented

Job areas

• Human Resources
• Administrative
• Technology
• Energy
• Recruitment Coordinator
• Staffing Coordinator
• Personnel Clerks
• Human Resources Specialists