Configuration and Document Controller

Fleetway is seeking a detail-oriented and motivated Configuration and Document Controller to join our Information Management Team. In this role, you will help ensure the accuracy, integrity, and accessibility of technical documentation that supports critical marine and defence programs. You'll work alongside an experienced team of Configuration and Document Controllers and Technical Editors who are committed to quality, compliance, and continuous improvement. As a key contributor, you will be responsible for receiving, tracking, and controlling technical drawings and documents throughout their lifecycle. You'll maintain databases and records, support document distribution and retrieval, prepare reports, and help ensure documentation is organized, accurate, and available to project teams when needed. Your work will play an important role in supporting effective configuration management and maintaining compliance with project and customer requirements. This is an excellent opportunity for someone who enjoys working in a structured, collaborative environment and takes pride in accuracy, organization, and supporting the success of complex projects. Based full-time at our Dartmouth, NS head office, you'll work closely with a supportive team and gain exposure to meaningful work in a dynamic, fast-paced environment. If that sounds like you, we'd love to hear from you! Founded in 1882, J.D. Irving, Limited (JDI) operates in Eastern Canada (New-Brunswick, Nova Scotia, Prince Edward Island, Québec, Ontario, Newfoundland and Labrador), as well as in USA. We are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions. We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities. Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply. Our recruitment advisors and hiring teams will utilize human screening combined with AI technology to help identify the skills and qualities that matter most to our business, while safeguarding your privacy and using AI responsibly. We appreciate your interest in our company however only those candidates selected for an interview will be contacted. We are Fleetway! We believe Canada’s maritime fleets need to be reliable and fit for purpose, with crews that are fully trained and supported. We work as a trusted technical partner during design, construction, in-service, and end of life. We are proud to deliver quality professional technical services including Engineering, Integrated Logistics Support, Technical Editing, Configuration Management, Project Management, Training, Technical Translation, and Marine Technical Services. Over the past 40+ years, we have built an outstanding team of people and partners, invested in the tools, and earned an exemplary track record servicing our customers. Everything we do is aimed at developing our people and improving our use of innovation to be the leading professional services provider in the marine industry. We are proud to have earned national recognition as a Nova Scotia and Atlantic Canada’s Top Employer. All successful applicants must meet requirements for Canadian Controlled Goods Program (CGP), and Canadian Government Security Clearance. What We Offer: The successful candidate will receive a starting salary based on their applicable experience and demonstrated knowledge, skill, and abilities. Additionally, we offer the following: * We are regularly adding new departments, positions, and functions within Fleetway, as such, we can offer you growth and development opportunities for future career advancement * We provide direct support to your training and development plans, including support towards your professional certifications, memberships, or designations * Flexible work hours (with core hours) * We have Mental Health first aid trained staff in all offices * A flexible medical, dental, and vision plan, with an enhanced focus on mental health and wellness * Ability to save for your future with our company matching RRSP program * 15-week maternity leave top-up program * Employee & Family Assistance Program * Annual health & wellness reimbursements * Business casual work environment, with casual Fridays * A slick company jacket that will definitely make you the envy of your friends

The Configuration and Document Controller is responsible for receiving, tracking, and managing technical drawings and documents throughout their lifecycle. They will maintain databases, support document distribution, and ensure all project documentation is organized and compliant with requirements.

Candidates must have post-secondary education in a relevant field such as Business Administration or Information Management, or an equivalent combination of experience. Experience in document control, configuration management, or technical administration is required.

• Flexible work hours • Mental health first aid • Medical plan • Dental plan • Vision plan • RRSP matching program • Maternity leave top-up • Employee & family assistance program • Health & wellness reimbursements • Professional development support

• Quality assurancePreferred
• Attention to detailPreferred

Identified from the job description. Confirm important requirements above.

• Document control
• Configuration management
• Records management
• Technical administration
• Data management
• Technical documentation
• Quality assurance
• Compliance
• Reporting
• Database maintenance
• Information management
• Attention to detail
• Report Writing
• Workplace Inclusivity
• Board Certified Geriatric Pharmacist (BCGP)
• Artificial Intelligence
• Editing
• Mental Health
• Configuration Management
• Continuous Improvement Process
• Training And Development
• Innovation
• Information Management
• Integrated Logistics Support
• Project Management
• Mental Health First Aid
• Technical Documentation
• Technical Drawing
• Technical Services
• Technical Translation
• Security Clearance
• Detail Oriented

• Administrative
• Engineering
• Logistics
• Government & Public Sector
• Lead Document Controller
• Document Control / Management Specialist
• Filing and Copying Clerks
• Document Management Specialists
• Computer Occupations, All Other

Minimum education

Bachelor’s degree

Minimum experience

2+ years

Posting language

English

Working hours

40 hours per week