Real Estate Administrative Assistant

Nik Handa Real Estate In-Office | Mississauga, ON, Canada About Us The Nik Handa Real Estate Team at RE/MAX is a top-performing group specializing in investment real estate across the 905 and 416 regions. With over 500 completed transactions and ranking in the top 1% of the GTA for commercial and residential deals, the team is known for deep market knowledge, strong negotiation expertise, and a client-first approach. We pride ourselves on delivering exceptional results and guiding clients through every stage of the real estate process with confidence and clarity. About The Role We are excited to hire a motivated and organized Real Estate Administrative Assistant to support the team by handling various administrative and clerical tasks. This role is essential for ensuring the smooth operation of a real estate office and supporting the success of real estate transactions. How We’ll Set You Up For Success Structured onboarding to help you get up to speed quickly Clear expectations, priorities, and workflows from day one Direct access to the agent and team for guidance and decision-making The tools, systems, and support needed to work efficiently A professional, fast-paced environment with opportunities to grow your skills in real estate What You Will Do Administrative Support Provide general administrative support to the agent, including scheduling appointments, managing calendars, and organizing meetings. Document Preparation Prepare and distribute real estate forms, documents, and marketing materials. Create listings, sale and purchase agreements, and lease agreements. Ensure all necessary documents are well-maintained and organized. Client Communication Communicate with clients by greeting them, answering phone calls, responding to inquiries, and making follow-up calls. Office Management Manage day-to-day office activities, including ordering supplies, maintaining electronic and paper filing systems, and processing mail. Coordination Coordinate property showings, assist at open houses, and gather feedback from clients. Coordinate and manage all social media platforms, create and post content, social ads, and weekly updates. Data Management Maintain databases, create and update reports, and ensure accuracy of property and financial data. Travel Arrangements Make travel arrangements for the agent as and when required. About You Digital & Marketing Skills: Experience in social media management, content creation, and basic marketing initiatives, with proficiency in Canva or any other design tools preferred. Computer Proficiency: Familiarity with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant software. Organizational Skills: Strong organizational and time-management skills to handle multiple tasks efficiently. Communication Skills: Excellent verbal and written communication skills to interact effectively with clients and team members. Attention to Detail: High level of accuracy and attention to detail in preparing documents and managing data. Team Player: Ability to work independently as well as part of a team. Qualifications And Experience 3+ years of relevant work experience within the real estate industry Experience using MLS, TRREB, MATRIX, REALTOR.CA Can effectively use WebForms, REALM, Sky Slope, DigiSign, DocuSign, Broker Bay Prior experience using Follow Up Boss software is preferred. Demonstrated interest and passion for real estate in general Ability to establish credibility, trust, and build relationships with people at all levels of the organization Must demonstrate a high level of ethics and personal integrity Why Join Us Work closely with a top-performing real estate team Gain hands-on exposure to high-volume, high-quality real estate transactions Be part of a professional, collaborative, and results-driven environment Develop valuable experience and skills within the real estate industry Long-term growth potential for the right candidate We appreciate the interest of all applicants; however, only those candidates to be interviewed will be contacted.

Provide comprehensive administrative support including scheduling, document preparation, and office management for a high-performing real estate team. Manage client communications and coordinate social media platforms and property showings to ensure smooth business operations.

Requires over 3 years of real estate industry experience with proficiency in tools like MLS, TRREB, and various digital signature platforms. Candidates must possess strong organizational skills, digital marketing abilities, and a high level of professional integrity.

• Time managementPreferred
• document preparationPreferred
• Administrative SupportPreferred
• CanvaPreferred
• Microsoft Office SuitePreferred
• data managementPreferred
• DocusignPreferred

Identified from the job description. Confirm important requirements above.

• Administrative Support
• Document Preparation
• Client Communication
• Office Management
• Social Media Management
• Content Creation
• Data Management
• Calendar Management
• Microsoft Office Suite
• Canva
• MLS
• TRREB
• Matrix
• DocuSign
• Follow Up Boss
• Time Management

• Administrative
• Sales
• Marketing
• Customer Service & Support

Minimum experience

2+ years

Apply by

Oct 5, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Mid-Senior level