Receptionist

Job summary

The receptionist serves as the first point of contact, greeting guests and managing the front desk and telephone systems. They are responsible for coordinating meeting rooms, handling mail, and providing administrative support to HR and admin teams.

Job details

Job Summary Receptionist J Dass Full-time In-Office | Vaughan, ON, Canada About J. Dass Group J Dass Corp. is a diversified business conglomerate with a legacy of excellence across metal, real estate, construction, hospitality, retail etc. At our Corporate Head Office, we believe in professionalism, hospitality, and seamless operations. We are looking for a courteous and efficient Receptionist to be the face of our organization and ensure a high standard of front-office management. Role Overview As the Receptionist at J. Dass Corp’s Corporate Head Office, you will be the first point of contact for visitors, clients, and internal stakeholders. This role is pivotal in creating a welcoming environment and ensuring smooth administrative support for the front desk. Key Responsibilities Greet and welcome guests, clients, and vendors with a professional and friendly demeanor. Manage the front desk, answer and direct telephone calls via EPABX or digital phone system. Coordinate meeting room bookings and maintain cleanliness and readiness of the reception and waiting area and boardrooms. Receive and distribute mail, couriers, and internal documentation. Maintain visitor logs and issue ID badges, ensuring compliance with security procedures. Support the admin and HR teams with tasks such as filing, data entry, and documentation. Assist with travel bookings, staff coordination, and hospitality arrangements for meetings or events. Handle general inquiries and guide visitors or callers to the appropriate departments. Maintain coffee rooms, lunch room supplies, stationery for boardrooms. Required Skills & Qualifications Graduate in any discipline; certification in Office Administration is a plus. 1–3 years of experience as a receptionist or front desk executive, preferably in a corporate setting. Proficient in Microsoft Office (Word, Excel, Outlook); familiarity with digital phone systems photo copier. Excellent communication skills in English and [Hindi/Regional language, if applicable]. Well-groomed, professional appearance with strong interpersonal skills. Ability to manage multiple tasks efficiently and remain composed under pressure. Preferred Attributes Experience in managing reception at a group or multi-business corporate office. Knowledge of calendar scheduling tools or visitor management systems. Team-oriented and discreet with a sense of responsibility and punctuality J Dass supports a workforce of diverse backgrounds and encompasses policies and initiatives designed to help all employees feel welcomed and well-equipped to succeed in their positions. We also appreciate every application we receive, but due to our overwhelming response, will only be able to contact those who are in consideration for the position

What you’ll do

The receptionist serves as the first point of contact, greeting guests and managing the front desk and telephone systems. They are responsible for coordinating meeting rooms, handling mail, and providing administrative support to HR and admin teams.

Requirements

Candidates should have a degree in any discipline and 1-3 years of experience as a receptionist, preferably in a corporate setting. Proficiency in Microsoft Office and excellent communication skills in English are required.

Listed skills

• Filing · Preferred
• Administrative Support · Preferred
• interpersonal skills · Preferred
• Microsoft Office · Preferred
• Data entry · Preferred
• Communication Skills · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Front-office Management
• Telephone Systems
• Microsoft Office
• Communication Skills
• Interpersonal Skills
• Administrative Support
• Calendar Scheduling
• Visitor Management
• Data Entry
• Travel Booking
• Filing
• Hospitality Arrangements

Job areas

• Administrative
• Customer Service & Support
• Hospitality
• Sales
• Construction