Project Administrator

Job summary

The Project Administrator coordinates site administrative activities including workforce logistics, travel, onboarding, and document control. They also support procurement, HSE compliance, and site leadership through accurate reporting and record management.

Job details

Project Administrator About the Role JDS Energy & Mining is seeking a highly organized and proactive a site-based FIFO Project Administrator. The Project Administrator plays a key role in coordinating site administrative activities, including workforce logistics, travel, onboarding, document control, camp accommodations, procurement support, and communications. The JDS Way All employees are expected to demonstrate the following: Accept No Mediocrity Conduct Business Professionally, Ethically, and Practically Be True to Our Word Uphold the Highest Standards of Leadership, Teamwork, and Accountability Maintain Open and Honest Communication Ensure No Harm to People, the Environment, Assets, or Reputation Key Responsibilities Provide administrative support to site leadership and project teams Coordinate workforce travel, site access, accommodations, and mobilization logistics Manage employee onboarding, orientation scheduling, and personnel documentation Maintain personnel files, training records, certifications, and compliance documentation Track workforce attendance and scheduling records Support recruitment activities including interview scheduling and candidate logistics Maintain camp occupancy records and coordinate room assignments Prepare and distribute site communications, reports, and meeting minutes Manage document control processes and maintain accurate site records Support procurement activities including requisitions, purchase orders, and invoices Coordinate site meetings and track action items Assist with contractor administration and documentation Support HSE and regulatory compliance through accurate reporting and record keeping Track office supplies and administrative resources Assist with weekly and monthly reporting Coordinate charter flight manifests and workforce scheduling Liaise with corporate departments (HR, Finance, Supply Chain, HSE) Foster positive working relationships across site and corporate teams Ensure compliance with company policies and project objectives

What you’ll do

The Project Administrator coordinates site administrative activities including workforce logistics, travel, onboarding, and document control. They also support procurement, HSE compliance, and site leadership through accurate reporting and record management.

Requirements

The role requires a highly organized and proactive individual capable of managing site-based administrative tasks and personnel documentation. Candidates must demonstrate strong leadership, teamwork, and the ability to maintain professional standards in a remote site environment.

Listed skills

• Administrative Support · Preferred
• record keeping · Preferred
• Communication · Preferred
• Data entry · Preferred
• Inventory management · Preferred
• scheduling · Preferred
• Onboarding · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative Support
• Workforce Logistics
• Travel Coordination
• Onboarding
• Document Control
• Procurement Support
• Personnel Documentation
• Compliance Reporting
• HSE Compliance
• Meeting Coordination
• Data Entry
• Record Keeping
• Communication
• Scheduling
• Inventory Management
• Invoicing
• Coordinating
• Environment Health And Safety
• Procurement
• Honesty
• Leadership
• Ethical Standards And Conduct
• Regulatory Compliance
• Finance
• Accountability
• Office Supply Management
• Teamwork
• Supply Chain
• Employee Onboarding
• Purchasing
• Taking Meeting Minutes
• Training Records Management

Job areas

• Administrative
• Logistics
• Energy
• Construction
• Management & Leadership
• Project Administrator
• Project / Program Administrative Assistant
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

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