Travel & Site Administrator

About the Job Travel & Site Administrator JDS Energy & Mining is seeking a highly organized and proactive Travel & Site Administrator to support the day-to-day administrative and workforce logistics functions at one of our project sites. This is a site-based position operating on a FIFO rotational schedule, requiring close collaboration with project management, employees, contractors, and corporate support teams to ensure the efficient coordination of travel, accommodations, workforce movements, and site administration. The Travel & Site Administrator is responsible for coordinating employee and contractor travel, maintaining site personnel records, administering camp accommodations, and providing general administrative support to the project team. This role plays a critical part in ensuring employees arrive safely, are properly onboarded, and that site operations are supported through accurate documentation and effective communication. All employees are expected to promote and adhere to The JDS Way: Accept No Mediocrity Conduct Business Professionally, Ethically, and Practically True to Our Word Uphold the Highest Standards of Leadership, Teamwork, and Accountability Maintain Open and Honest Communication Ensure No Harm to People, the Environment, Assets, or Reputation Key Responsibilities Travel & Workforce Coordination Coordinate all employee and contractor travel, including flights, ground transportation, charter bookings, and accommodations. Prepare and distribute travel itineraries while ensuring employees receive all required travel and site information. Monitor travel changes and respond promptly to schedule disruptions or operational requirements. Liaise with travel providers, camp operators, hotels, and transportation vendors to ensure seamless logistics. Camp & Personnel Administration Coordinate camp accommodations and room assignments for project personnel. Maintain current site rosters and daily personnel movement reports. Coordinate courier services, incoming deliveries, and general office logistics. Communication & Coordination Serve as a primary point of contact for travel and administrative inquiries from employees and contractors. Ensure confidential employee and company information is handled professionally and securely. Support continuous improvement initiatives within site administration processes.

Coordinate all employee and contractor travel, including flights, ground transportation, and camp accommodations. Maintain site personnel records and provide general administrative support to ensure efficient project site operations.

The candidate must be highly organized and proactive with the ability to manage complex workforce logistics. Experience in coordinating travel and administering site-based personnel records is required.

Identified from the job description. Confirm important requirements above.

• Travel Coordination
• Workforce Logistics
• Camp Administration
• Personnel Record Management
• Itinerary Planning
• Vendor Management
• Office Administration
• Communication
• Scheduling
• Logistics Coordination

• Administrative
• Logistics
• Energy
• Construction
• Transportation

Minimum experience

2+ years

Posting language

English

Working hours

40 hours per week