Operations Manager

Overview Beth Shalom Synagogue is seeking a highly organized and detail-oriented Operations Manager to run the day-to-day administration, facilities, and event logis-tics of our synagogue. This full-time position is ideal for someone who enjoys being the hub of a community, has a knack for logistics, and takes pride in making sure everything gets done — even when it means rolling up their sleeves. This role is not just administrative — it's operational. You will manage processes, support communications, ensure the building and calendar are coordinated, and serve as a reliable point of contact for staff, members, and volunteers. Key Responsibilities Synagogue Operations Manage day-to-day operations of the synagogue office Maintain and update synagogue records and files, including membership, Yahrzeits, and donations Answer phones, greet visitors, and respond to member inquiries Handle mail, office supply orders, and vendor coordination Track and coordinate service provider appointments (e.g., janitorial, snow removal) Scheduling & Facilities Maintain the synagogue's master calendar, including lifecycle events, rentals, and programs Liaise with custodial staff, caterers, and renters to ensure smooth building use Ensure facilities are prepped for events and services, in coordination with relevant parties Administrative Support & Board Liaison Prepare board packages, take minutes, and attend monthly board meetings Ensure filing systems and vendor records are current and accessible Work closely with lay leaders and clergy to support synagogue administration Coordinate High Holiday logistics (seating, communications, ticketing, etc.) Event & Catering Coordination The Operations Manager will support weekly programming and events, particularly those involving food or kitchen use — both routine synagogue events and lifecycle celebrations. Responsibilities include: Coordinate or delegate all food-related logistics, including for Kiddush, High Holidays, and rentals Manage vendor communication, ordering, and price/budget tracking Shop for supplies as needed and manage kitchen stock Coordinate catering and kitchen-use logistics (setup, cleanup, inventory) Collaborate with volunteers or committees as needed to execute food-related elements of programs Finance & Recordkeeping Liaise with the bookkeeper and treasurer as needed Prepare cheque requisitions, process invoices, and support financial reconciliation Database Management, Marketing & Communications Maintain and update the synagogue's membership database and CRM Manage website updates, newsletters, social media, and external marketing Support the board and rabbi with basic reporting: membership counts, demographic breakdowns, participation trends, etc. Skills & Qualifications Exceptional organizational skills and attention to detail Strong communication skills, both written and verbal Comfort with technology (Google Workspace, CRM/databases, shared calendars) Ability to prioritize, multitask, and meet deadlines independently Comfortable coordinating volunteers and interacting with a broad range of people Familiarity with Jewish customs, holidays, and synagogue life is an asset, but not required Compensation & Schedule Full-time role (Monday–Friday), with occasional evening/weekend availability during major holidays and events Salary range: $50,000–$60,000, commensurate with experience, standard benefits package To apply: Please send a letter of interest and resume to Erin Wright, President, Beth Shalom Congregation, at [email protected]. Applications will be reviewed on a rolling basis through August 30, 2026; the position will remain open until filled.

The Operations Manager oversees day-to-day synagogue administration, facility maintenance, and event logistics. This includes managing the master calendar, coordinating catering for lifecycle events, and handling board communications and membership records.

Candidates must possess exceptional organizational skills and proficiency with technology such as Google Workspace and CRM databases. Familiarity with Jewish customs is considered an asset, though not required.

• Standard benefits package

• Google WorkspacePreferred
• Attention to detailPreferred
• LogisticsPreferred

Identified from the job description. Confirm important requirements above.

• Organizational skills
• Attention to detail
• Written and verbal communication
• Google Workspace
• CRM management
• Calendar coordination
• Multitasking
• Volunteer coordination
• Event planning
• Vendor management
• Financial reconciliation
• Database management
• Social media management
• Marketing
• Office administration
• Logistics

• Administrative
• Management & Leadership
• Logistics
• Social Services
• Marketing

Minimum experience

2+ years

Apply by

Sep 17, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Entry level