Accounts Payable Coordinator

Job summary

The Accounts Payable Coordinator manages the full accounts payable cycle, including processing vendor invoices, payments, and account reconciliations. They are responsible for maintaining accurate financial records, supporting month-end and year-end processes, and ensuring compliance with tax reporting requirements.

Job details

About You You’re someone your team and our vendors can count on. You’re detail-oriented, organized, and take ownership of your work from start to finish. You keep the numbers accurate, the deadlines met, and the documentation complete, and you flag issues before they become problems. You take pride in clean reconciliations, enjoy the rhythm of month end, and are always looking for a better way to get things done. You work well with a team but don’t wait to be told to take action. The Role At Jim Peplinski Capital, we help businesses manage their vehicles and equipment so they can focus on running their business. As an Accounts Payable Coordinator, you’ll be the backbone of our accounts payable function, making sure our clients and vendors are paid accurately and on time. You’ll manage the full accounts payable cycle, reconcile accounts, and make sure every payment is backed by the right documentation. Reporting to the Finance Manager, you’ll work closely with the Finance team and across JPC. Your goal is to keep our payables accurate, timely, and audit-ready, so our clients, vendors, and team can count on us. What You Bring Minimum of 2-3 years of experience in accounts payable or general accounting. Minimum of 2 years post secondary school education (i.e. Diploma in Accounting or greater) Experience working in Accounting Systems and spreadsheets Experience managing the full accounts payable cycle and account reconciliations Strong attention to detail, accuracy, and deadlines Clear written and verbal communication What You’ll Own Process vendor invoices and payments accurately, on time, and in the right accounting period Manage payment queues and approval workflows in our Accounting Systems Reconcile and pay monthly corporate credit card transactions, wire transfers, and manual payments Maintain vendor records and payment terms Complete month-end reconciliations, account analyses, and reporting Maintain up-to-date reconciliations of prepaid expenses and accrued liabilities, and bring any discrepancies to management’s attention Complete monthly sales tax reporting and remittances ahead of deadlines, and follow up on sales tax refunds Support the year-end audit and contribute ideas to improve how we work Why Jim Peplinski Capital Our vision is to be the catalyst behind smarter fleets, optimized assets, and more resilient businesses. We combine fleet and asset expertise with capital to help businesses get more from the vehicles and equipment they operate. We handle procurement, funding, reporting, fleet management, and asset disposition, reducing the time, cost, and complexity our customers have to manage. Finance is central to delivering that value. Accurate, timely payments build trust with the clients, vendors, and partners we rely on, and you’ll have the opportunity to improve how we work as we grow. We offer: An unplugged vacation policy Learning, coaching, and career development Autonomy and ownership in your role A team that works across functions to serve customers Total compensation for this role is $60,000–$65,000. If you want to own the details, keep the numbers right, and help a growing business run smarter, we’d like to meet you. Please take 5 minutes to complete this survey with your submission - your application will not be considered without it: https://secure.personex.com/profile/default.aspx?LANG=ENG&ClientID=b2179a9d-1a2f-11ec-ae9c-165fb6ab0828&uc=LXFFB3PG&QVersion=1

What you’ll do

The Accounts Payable Coordinator manages the full accounts payable cycle, including processing vendor invoices, payments, and account reconciliations. They are responsible for maintaining accurate financial records, supporting month-end and year-end processes, and ensuring compliance with tax reporting requirements.

Requirements

Candidates must have a minimum of 2-3 years of experience in accounts payable or general accounting. A minimum of 2 years of post-secondary education, such as an Accounting Diploma, is required.

Benefits

• Unplugged vacation policy
• Learning, coaching, and career development
• Autonomy and ownership

Listed skills

• Payment Processing · Preferred
• Attention to detail · Preferred
• Communication · Preferred
• Data entry · Preferred
• Financial Reporting · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounts payable
• General accounting
• Account reconciliations
• Accounting systems
• Spreadsheets
• Month-end reconciliations
• Vendor management
• Payment processing
• Sales tax reporting
• Audit support
• Attention to detail
• Communication
• Data entry
• Financial reporting
• Accrued liabilities
• Account Reconciliation
• Building Trust
• Workflow Management
• Resilience
• Accounts Payable
• Accounting
• Accounting Systems
• Accrued Liabilities
• Auditing
• Management
• Career Development
• Procurement
• Bond Credit Rating
• Finance
• Generally Accepted Accounting Principles
• Sales Tax
• Invoicing
• Remittance
• Verbal Communication Skills
• Detail Oriented

Job areas

• Finance & Accounting
• Administrative
• Accounts Payable Coordinator
• Accounts Payable / Receivable Clerk
• Accounting Associate Professionals
• Bookkeeping, Accounting, and Auditing Clerks

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