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Job details

Our client, a growing technology company, is seeking an organized and proactive Office Administrator to support the day-to-day operations of their downtown Calgary office. Your Success Will Be Defined By Your Ability To Manage daily office operations, including welcoming visitors, coordinating office supplies, handling mail and deliveries, and maintaining common areas. Ensure office facilities remain organized, professional, and fully functional, including reception, meeting rooms, kitchen, and storage areas. Act as the primary contact for building management, vendors, facilities providers, and travel partners. Support onboarding and offboarding activities in partnership with the People & Culture team. Coordinate employee engagement initiatives, internal events, team gatherings, and company functions. Prepare and process corporate credit card expense reports and assist with expense audits alongside the Finance team. Provide administrative support to leadership and cross-functional teams as required. Coordinate travel arrangements, accommodations, catering, and event logistics. Assist with branded merchandise and inventory management. Support additional administrative and operational duties as assigned. Your strengths include: Previous office administration experience within a corporate, fast-paced, or high-growth environment. Exceptional organizational skills with the ability to manage multiple priorities effectively. Strong attention to detail and a proactive, problem-solving mindset. Excellent verbal and written communication skills. Ability to work independently while collaborating with multiple teams. Adaptability and comfort working in a dynamic, evolving environment. Positive attitude with a strong customer-service focus. If you are interested in this role and meet the above criteria, please click the “Apply” button to send your resume directly to Shae Nesselbeck. Recruitment Partners Inc. is an Alberta-based, Alberta-focused recruitment firm. We are dedicated to building long-term relationships while securing top talent for Alberta’s best employers. At the heart of our efforts is a collaborative, consultative approach. We are proud of our team of consultants, who come with practical business experience, a strong network of professional contacts, and are focused on what is best for both clients and candidates. We will facilitate the best fit between client and candidate. This means reduced turnover, enhanced employee engagement, increased productivity, and customer satisfaction, and more. Accounting & Finance - Sales & Operations - Engineering - Supply Chain - Human Resources - Office Support - Technology Contact us today - Your Search Partner – www.recruitmentpartners.ca

What you’ll do

Manage daily office operations, including facility maintenance, visitor reception, and vendor coordination. Provide administrative support to leadership, handle expense reports, and coordinate employee engagement events and travel logistics.

Requirements

Requires previous office administration experience in a corporate or fast-paced environment. Candidates must possess strong organizational skills, attention to detail, and a proactive customer-service mindset.

Listed skills

• Inventory management · Preferred
• Communication · Preferred
• Problem solving · Preferred
• Organization · Preferred
• Customer service · Preferred
• Time management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Office Administration
• Facilities Management
• Vendor Management
• Employee Engagement
• Expense Reporting
• Travel Coordination
• Onboarding
• Offboarding
• Event Planning
• Inventory Management
• Communication
• Problem Solving
• Organization
• Customer Service
• Administrative Support
• Time Management

Job areas

• Administrative
• Management & Leadership
• Human Resources
• Finance & Accounting
• Customer Service & Support