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About Coast Claims: Coast Claims Insurance Services has been a premier firm in the insurance adjusting industry since 1970. Over the years, we've attracted top-notch talent and expanded throughout BC, Alberta, Ontario, and the Northwest Territories, becoming Canada's fourth-largest firm. Today we are still employee-owned, fully independent, and completely committed to providing outstanding service at a fair price. About you: Our busy adjusting office is seeking a talented Senior Administrative Assistant to join our team and support our daily operations. In this role, you will be responsible for providing a wide range of administrative support, including typing dictations, managing incoming and outgoing mail, and organizing and maintaining files and documents. Key Responsibilities: Typing dictations accurately and efficiently Serve as a point of contact for both internal and external inquiries, providing information and assistance as needed. Manage incoming and outgoing mail, including sorting, distributing, and processing correspondence. Organizing and maintaining physical and digital files and documents, including creating and updating filing systems as needed Assisting with the preparation of reports and other correspondence materials. Proofread reports, invoices and other relevant documents prior to submission. Identify and address administrative challenges proactively, seeking solutions to enhance operational efficiency. Perform other duties relevant to the position as required or assigned. Qualifications and Skills: 3-5 years of professional administrative experience in the insurance industry or legal assistant (asset) Proficient in M Office and capable of adapting to new technologies. Excellent typing skills preferably 60+ wpm Attention to detail Strong organizational and multitasking abilities. Effective communication skills, both written and verbal. Ability to maintain confidentiality and handle sensitive information with discretion. Proactive problem-solving skills and a positive, can-do attitude. Strong administrative and clerical skills Knowledge of insurance terminology and procedures. Why transition to Coast Claims Insurance Services? Benefits packages including medical, dental, and vision Company matched RRSP 6 Paid sick days annually Work/Life Balance Engagement events Office hours are Monday to Friday Coast Claims prioritize diversity and while we thank all applicants for their interest in this opportunity, we will only be in direct contact with those applicants who are selected for an interview.

What you’ll do

The role involves providing comprehensive administrative support, including typing dictations and managing incoming and outgoing correspondence. The assistant is also responsible for maintaining digital and physical filing systems and proofreading reports and invoices.

Requirements

Candidates should have 3-5 years of professional administrative experience, preferably within the insurance or legal sectors. Proficiency in Microsoft Office and a typing speed of 60+ wpm are required.

Benefits

• Medical Insurance • Dental Insurance • Vision Insurance • Company Matched RRSP • Paid Sick Days

Listed skills

• Microsoft Office · Preferred
• Problem solving · Preferred
• Organization · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Typing Dictations
• Microsoft Office
• File Management
• Proofreading
• Insurance Terminology
• Multitasking
• Written Communication
• Verbal Communication
• Problem Solving
• Confidentiality
• Clerical Skills
• Organization

Job areas

• Administrative
• Legal
• Finance & Accounting