Maintenance Support Coordinator Jobs in Aurora, ON
Create alert for “Maintenance Support Coordinator”
Aurora, ON
About the role
Key Responsibilities and Duties
- System Administration: Provide daily administrative support within the M5 system, including meticulous data entry, asset updates, and maintenance record management.
- Data Integrity: Audit and maintain the accuracy of maintenance contracts, billing information, and operational records to ensure seamless financial and fleet reporting.
- Reporting & Analytics: Generate routine and ad hoc reports to assist Finance, Operations, and Leadership teams in making data-driven decisions.
- Issue Resolution: Investigate and reconcile discrepancies within system data; troubleshoot basic M5 process issues and escalate technical concerns to IT when necessary.
- Documentation: Create and maintain organized documentation for maintenance processes, system updates, and standard operating procedures (SOPs).
- Onboarding Support: Assist in training team members on M5-related workflows to ensure standardized system usage across the department.
- Process Improvement: Proactively identify opportunities to enhance reporting accuracy, streamline workflows, and improve overall departmental efficiency.
Knowledge, Skills, and Competencies
- Detail-Oriented: A high level of accuracy and a "sharp eye" for catching data inconsistencies.
- Technical Proficiency: Advanced skills in Microsoft Office Suite (Excel is a must); ability to quickly master internal ERP platforms.
- Problem-Solving: Strong analytical skills with the ability to investigate root causes of system errors.
- Organizational Prowess: Exceptional time-management skills and the ability to juggle multiple priorities without missing a beat.
- Communication: Effective verbal and written communication skills for collaborating with diverse internal teams.
- Professionalism: High level of discretion when handling sensitive financial or operational data.
Qualifications and Requirements
- Experience: 1–3 years of experience in maintenance coordination, operations support, finance, or system administration.
- Education: Post-secondary education in Business Administration, Finance, or a related field is considered a strong asset.
- System Knowledge: Prior experience with M5 or similar ERP/maintenance management software is highly preferred.
- Excel Skills: Intermediate proficiency required (e.g., VLOOKUPs, pivot tables, data sorting).
- Independence: Proven ability to work autonomously with minimal supervision while meeting strict deadlines.
We thank you for your interest. Only those selected for an interview will be contacted.
GFL is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. If you are interested in applying for employment and need special assistance or an accommodation to apply for a posted position, please contact myworkdayrecruitment@gflenv.com
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About GFL Environmental
Allied Universal®, a leading security and facility services company, provides proactive security services and cutting-edge smart technology to deliver evolving, tailored solutions that allow clients to focus on their core business. Our excellence starts with our local leadership and local presence. In fact, in North America alone, we have an extensive network of offices to support our local communities and customers. We take pride in our extensive knowledge in a range of specialty sectors such as education, healthcare, retail, commercial real estate, government and corporate campuses, etc. We believe there is no greater purpose than serving and safeguarding customers, communities and people in today’s world. Allied Universal is There for you™.
Allied Universal’s Canadian operations are a hallmark of integrity, discretion, and professionalism. For over 20 years, we have provided unparalleled service, systems, and solutions to serve, secure, and care for the people and businesses throughout Canada. Our relationships with our employees and clients are at the heart of everything we do, each and every day. With a large span of regional offices, our national reach and local presence covers the nation.
Through our one-on-one collaboration, we partner with you to truly understand your security needs and goals. Through our leading services, systems, and solutions—security services, technology services, and complementary services— Allied Universal is There for you. ™ Commercial, Industrial, Retail & Law Enforcement markets have been our primary focus.
Our commitment to finding the highest quality products is never ending, whether for the Industrial Mining, Nuclear, Forestry industry, or the Retail, Commercial industries, our clients gain our knowledge of “What Works” for their respective businesses.