Founded in 2008, Magnum Services quickly became an established well cementing service company with a broad operational footprint in North America. Through those roots, Magnum continues to develop and diversify to offer our customers a unique blend of technical expertise with a history of project execution excellence. We are competent in providing primary and remedial (P&A) oilfield cementing services, downhole isolation technologies, soil stabilization and fluid services. Many of these services can be applied across various industries, such as oil & gas, agriculture, construction, roads and infrastructure, laydown yards, and retention ponds. By applying technical expertise, synergy, efficiency, and the highest quality standards in everything that we do, Magnum separates ourselves from our competitors in all the services that we offer.

POSITION SCOPE

Under the direction of the Chief Financial Officer, the Junior Contract Administrator is responsible for providing administrative and clerical support to the in-house legal department to ensure effective, efficient, and accurate legal and administrative operations.

JOB RESPONSIBILITIES

Legal

• Provide administrative and clerical support to the in-house legal department to support efficient legal and contract administration operations.
• Assist with the preparation, review coordination, and processing of contracts, agreements, and related legal documentation.
• Maintain and organize contract files, legal records, and documentation in both electronic and physical filing systems to ensure accuracy and accessibility.
• Track contract milestones, key dates, renewals, expirations, and compliance requirements, and provide reminders to relevant stakeholders.
• Support the contract lifecycle process by coordinating document routing, obtaining required approvals and signatures, and ensuring executed agreements are properly recorded and stored.
• Assist with compiling documentation and background information for legal matters, negotiations, and internal reviews.
• Maintain and update internal contract logs, trackers, and reporting tools to monitor agreement status and key obligations.
• Liaise with internal departments (finance, operations, procurement, HR, etc.) to collect information required for contract preparation and administration.
• Assist in ensuring that contracts and related documentation comply with company policies, procedures, and applicable regulatory requirements.
• Coordinate with external legal counsel when required by facilitating document sharing and administrative communication.
• Support drafting and updates of internal corporate policies, codes of conduct, and operational guidelines.
• Support internal audits or reviews by retrieving contracts and documentation as requested.
• Contribute to the continuous improvement of legal and contract administration processes and record-keeping systems.
• Assist with collections activities, which can include searching titles, preparing builders’ & construction liens forms, Statement of Liens, Statements of Claims, and preparing basic demand letters.
• Conduct basic legal and regulatory research to monitor evolving legislative, regulatory, and compliance requirements in Canada and the United States.
• Develop and maintain an effective tracking system for customer and supplier agreements.
• Oversee and work with tea members on the company’s insurance portfolio, including coordinating annual renewals, coverage request, certificate of insurance requests.
• Complete and submit credit applications and customer onboarding documentation.
• Assist with the review and administration of lease agreements for corporate and operational facilities.
• Maintain lease tracking systems including key dates such as renewals, rent escalations, and termination deadlines.
• Monitor lease obligations and documentation across Canadian and U.S. locations.
• Conduct credit checks, coordinate bank reference requests, and support Finance in evaluating customer creditworthiness and financial risk.

US Support

• Assist with US customer set-up, which can include obtaining insurance certificates, ensuring tax forms are in place, and addressing all details related to customer onboarding.
• Assist with US – Canada customs issues as they arise, supporting the Dispatch department as needed.
• Process US vehicle titling and registration.
• Manage all US Vehicle related taxes on quarterly and yearly basis (Tax Forms 2290 & 720).

Administration

• Assist with preparation and filing of annual returns, business registrations, and other required corporate filings.
• Support maintenance of corporate records and minute books including resolutions, share transfers, and annual corporate documentation.
• Coordinate with external legal advisors on corporate governance and compliance matters.
• Monitor regulatory requirements across jurisdictions and support compliance with federal, provincial, and state regulations.
• Assist with the development and maintenance of contract templates, forms, and standard documentation.
• Perform general administrative duties including document formatting, correspondence preparation, scheduling meetings, and maintaining departmental records.
• Communicate relevant issues to Management as appropriate.
• Represent the company in a positive manner to internal and external parties.

General

• Participate in training and development activities.
• Other related duties as required.

QUALIFICATIONS, KNOWLEDGE, SKILLS, AND ABILITIES

Required

• Graduate of a post-secondary program in Business, Finance, Accounting, Commerce, or a related field.
• Understanding of administrative or office procedures.
• Process oriented with a high attention to detail.
• Consistently able to perform duties with a high degree of accuracy when preparing and entering detail-sensitive information.
• Demonstrated ability to ensure compliance with company policies, procedures, and safety.
• Legally eligible to work in the country the role is based out of.

Looking For

• Detail oriented with consistent and strong customer service skills.
• Experience and ability to use various software, experience with MS Office (Word, Excel, Outlook).
• Excellent oral and written communication skills, able to take limited direction and follow verbal and written instructions, and ability to interpret financial or other information.
• Able to maintain accurate files ensuring confidentiality of data is maintained.
• Good analytical, interpersonal and organizational skills with the ability to multitask.
• Strong work ethic, positive attitude, reliable, and dependable.
• Flexible and able to adapt to change.
• Team player and customer service focused.
• Demonstrated initiative and results orientated.

Magnum Services is an equal opportunity employer. We celebrate, support, and thrive on diversity, and are committed to creating an inclusive environment for all employees. Please note that this position will remain open until a successful candidate is found. While all candidates are welcome to apply, only those who appear to meet the requirements of our available roles will be contacted.