Join Our Team as an Office Administrator, at our Dartmouth, NS office

Join the GIP Technical Solutions team, a leader with over 50 years of experience providing exceptional electrical and mechanical services to the marine, oil and gas, and heavy industrial sectors. Leveraging our strategic location, competitive infrastructure, and skilled workforce, we deliver top-tier solutions across a range of services—from controls, automation, and panel fabrication to crane services and field/offshore support. If you're ready to be part of a dynamic team that thrives on innovation and technical excellence, we'd love to welcome you aboard!

Why You'll Love Working Here:

• Competitive Compensation: We believe in paying for top talent. You'll receive a competitive salary, and incentives that reflect your contributions.

• Work-Life Balance: We understand that life exists beyond the office. That's why we provide flexible hours and remote work options. Our standard work hours are 8:00 am to 4:30 pm, but with our Flexible Workplace Policy, you can work from home two days a week.

• Interesting Projects: We believe in learning through experience. You'll have the chance to work on exciting, diverse projects that challenge you to think creatively and develop new skills.

• Health & Wellness Benefits: Your well-being matters to us. We offer comprehensive health, dental, and vision insurance, mental health support with our Employee Family Assistance Program (EFAP) and RRSP benefits.

• Inclusive & Supportive Culture: Diversity and inclusion are at the core of our values. Join a team that celebrates differences and fosters a collaborative, innovative work environment.

What You’ll Do:

As an Office Administrator, your responsibilities will include, but are not limited to:

• Provide general administrative support to the Operations Team, including preparing job bids/submission, scheduling meeting, and arranging travel;
• Assisting Document Control and issuance of documentation to both vendors and customers;
• Maintain an up-to-date, complete and systematic filing system to support operations;
• Support the Operations team, including filing, travel arrangements, formatting reports, etc.;
• Assist the Managers/Leads to ensure Field Service Reports are accurate, purchase orders are in place, etc. to ensure timely invoicing of service-related projects;
• Assist the Shipper/Receiver as needed to ensure timely and accurate inventory management, while acting as the primary backup to this role;
• Oversee the administration of the Intelex Quote Log with the objective of maintaining the quality and relevancy of data contained within the tool;
• Ensure that Intelex can produce accurate backlog and pipeline reports as needed to support operational reporting requirements;
• Assist in the development of Job Quotes and preparation of proposals and tender responses;
• Develop various operational reports as requested by the Operations Team, including Pipeline and Backlog reports;
• Following notification of a successful quote, set up Job in Intelex and Maestro to raise work orders within Maestro and ensuring communication within the team;
• Ensure all jobs folders are set up in a consistent fashion, while guiding team members on their appropriate use. As necessary, design a new encompassing job folder structure that facilitates the capture and retention of all quoting information, field reports, time reports, and invoicing;
• Monitor the phone system for filling the capacity of receptionist.
• Various other administrative duties.

What We're Looking For:

We’re excited to meet candidates who have:

• 3-5 years’ proven experience in an office administration capacity with experience working in a technical or specialty services office environment.
• Post-secondary education in business/office administration or an equivalency of education and work experience.
• Very proficient in Microsoft Office suite;
• Self-starter who identifies opportunities to contribute to the organization;
• Embraces new business processes and technologies, seeing the value they have in efficient business operations;
• Proactively seeks out ways to use systems and programs to help save time, stay organized and manage clients and operations;
• Displaying a willingness to go above and beyond to ensure a job well done;
• Well-organized individual who has attention to detail, and embraces the value of planning as a key enabler of timely execution of work;
• Demonstrated ability in managing multiple job responsibilities, prioritizing and ensuring work is completed in a timely manner;
• Always strives to maintain a professional company image;
• Strong interpersonal and communication skills to effectively interact with a variety of personnel; and
• Ability to accept significant responsibility, while working under varying degrees of direction.

Our Commitment:

At GIP Technical Solutions, we’re committed to:

Put Safety First, Always

• By doing everything we can to ensure everyone gets home safely every day

• By Making safety part of everything we do

Do What’s Right

• By acting with Integrity and discipline

• By being honest and learning from our mistakes

• By treating people with respect

Collaborate to Win

• By working across GIP to get the best result

• By adopting a continuous improvement mindset

• By communicating clearly and authentically

Build our Communities

• By caring for the communities where we work and live

• By embracing diversity, equity, inclusion and belonging

• By challenging ourselves to live and work sustainably

Ready to Apply?

If you're ready to join a company that puts you first and offers exciting challenges, we’d love to hear from you! Visit our website www.gipiatlantic.com for more information or to submit your resume and cover letter.

About GIP Atlantic Canada:

GIP Atlantic Canada Ltd. is a leading provider of integrated solutions throughout the Heavy Civil, Industrial Contractor, Technical Solutions, and Marine & Warehousing Industries. From breaking new ground to commissioning and ongoing site maintenance, we deliver the best solutions, service and quality at every stage of the project. Powered by an energetic team all across Canada, we are united by our passion and determination to deliver results on the most complex jobs and